Legal Assistant

Dunton Rainville; Sherbrooke; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

3 weeks vacation

5 days sick leave

Group insurance

Professional development

Collaborative work environment

Job summary

Gestolex is seeking a Legal Assistant in Sherbrooke to support attorneys with administrative and legal tasks. The candidate will manage calendars, prepare and review legal documents, and coordinate communications with clients and professionals.

Ideal applicants are bilingual (French/English), organized, and able to handle multiple priorities. A degree in legal secretarial studies or related field plus at least one year of experience is preferred; the role offers a supportive team environment and

Qualifications

• Degree in legal secretarial studies, office administration, or a related field.
• At least one year of experience in a similar position, ideally at a law firm.
• Excellent command of French, both spoken and written.
• Proficiency in English to serve a monolingual English-speaking clientele.
• Proficiency with the Microsoft Office suite, particularly Word, Outlook, and Excel.
• Excellent writing, editing, and formatting of documents.
• Strong organizational skills, attention to detail, and ability to meet deadlines.
• Independence, discretion, professionalism, and confidentiality.

Responsibilities

• Prepare, format, review, and proofread letters, contracts, procedures, and various legal documents.
• Manage calendars, schedule appointments, and coordinate meetings.
• Keep track of schedules, reminders, and important dates.
• Handle phone calls, emails, and communications with clients, professionals, and external stakeholders.
• Open, file, organize, and handle the administrative follow-up for cases.
• Prepare, scan, compile, and submit documents needed to process cases.
• Conduct document searches and administrative verifications.
• Assist in preparing corporate and business documents under professionals’ guidance.
• File documents with and monitor government registries as required.
• Assist with the preparation of financial statements, invoicing, and the administrative follow-up of cases.
• Ensure compliance with internal procedures and confidentiality; maintain document quality.

Skills

Bilingual (French/English)

MS Office proficiency

Strong organizational skills

Education

Degree in legal secretarial studies or related field

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

In order to from support the growth from our office from Sherbrooke, contact us at we are à the search a Legal Assistant with at at least a year experience in a position similar.

The candidate will contribute to the team’s day-to-day operations by providing effective administrative and legal support to the attorneys and other professionals at the firm.

Main responsibilities

• Prepare, format, review, and proofread letters, contracts, procedures, and various legal documents;
• Manage calendars, schedule appointments, and coordinate meetings;
• Keep track of schedules, reminders, and important dates;
• Handle phone calls, emails, and communications with clients, professionals, and external stakeholders;
• Open, file, organize, and handle the administrative follow-up for cases;
• Prepare, scan, compile, and submit the documents needed to process cases;
• Conduct the necessary document searches and administrative verifications;
• Assist in the preparation of corporate and business documents, following the guidance of professionals;
• File documents with and monitor government registries, as required;
• Assist with the preparation of financial statements, invoicing, and the administrative follow-up of cases;
• Ensure compliance with internal procedures, the confidentiality of information, and the quality of the documents produced;
• Perform any other related tasks involving administrative and legal support.

Profile required

We are looking for a professional, independent, and organized individual who is a good team player and can manage multiple priorities at the same time. The ideal candidate must also be bilingual in order to communicate effectively with our clients, particularly those who speak only English.

Qualifications and Skills:

• Degree in legal secretarial studies, office administration, or a related field;
• At least one (1) year of experience in a similar position, ideally at a law firm;
• Excellent command of French, both spoken and written;
• Proficiency in spoken and written English, in order to serve a monolingual English-speaking clientele;
• Proficiency with the Microsoft Office suite, particularly Word, Outlook, and Excel;
• Excellent skills in writing, editing, and formatting documents;
• Strong organizational skills, attention to detail, and the ability to meet deadlines;
• Independence, discretion, professionalism, and respect for confidentiality;
• Ability to work as part of a team and provide quality customer service;
• Adaptability, flexibility, and initiative

Our advantages

• Competitive salary, based on experience;
• Three (3) weeks of vacation;
• Five (5) days of paid sick leave;
• Benefits program including group insurance (prescription drugs, travel, healthcare professionals, short-term and long-term disability);
• A collaborative and stimulating work environment;
• Opportunities for professional development;
• And there's more!

Join our team!

Would you like to grow your career at a firm known for its expertise, collaborative spirit, and people-centered approach? We would be delighted to welcome you to our team.

Notes :
The masculine gender is used without discrimination and for the sole purpose of lightening the text. We offer equal employment opportunities to all. Only successful candidates will be contacted.