Legal Assistant at a Notary’s Office – Corporate Law

Dunton Rainville; Sherbrooke; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Three weeks vacation

Paid sick leave

Competitive compensation

Savings plan with employer contribute

Professional, stable, respectful work環

Job summary

Dunton Rainville in Sherbrooke is seeking a Notary Assistant to join our real estate law team. You will draft, review, and format notarial deeds and related documents, track deadlines, and coordinate client communications with financial institutions and professionals.

Ideal candidates have prior legal assistant experience, preferably in a notary’s office, strong French language skills, and excellent organizational abilities.

Qualifications

• Experience as a legal assistant, ideally in a notary’s office.
• Training in legal secretarial work is a plus.
• Excellent command of French, both spoken and written.
• Strong organizational skills and the ability to manage priorities.
• Attention to detail, thoroughness, and a commitment to quality.
• Independence, good judgment, and strong sense of responsibility.
• Discretion, professionalism, and a customer-focused approach.
• Ability to collaborate with professionals in a dynamic environment.

Responsibilities

• Draft, review, and format notarial deeds and related documents, including wills, powers of attorney for health care, estates, and real estate transactions.
• Track cases, deadlines, and stages of procedures.
• Communicate with clients, financial institutions, brokers, and other stakeholders.
• Coordinate appointments and manage the notary’s schedule.
• Open, monitor, and close cases as needed.
• Follow up to ensure deadlines are met and cases progress smoothly.
• Provide professional, courteous, personalized client service.
• Maintain confidentiality and rigorous document management.

Skills

Notary experience

Legal secretarial training

Fluent French

Strong organizational skills

Client service oriented

Independent and responsible

Education

Legal secretarial training

Job description

Dunton Rainville is looking for a Notary Assistant to join its team specializing in real estate law, at its Sherbrooke office.

Working closely with the notaries, you will play a key role in managing cases, coordinating day-to-day activities, and ensuring the quality of service provided to clients.

Your main responsibilities

• Draft, review, and format various documents and notarial deeds, particularly those related to wills, power of attorney for health care, estates, and real estate transactions;


• Ensure rigorous tracking of cases, deadlines, and the various stages of procedures;


• Communicate with clients, financial institutions, brokers, professionals, and other relevant stakeholders;


• Coordinate appointments and ensure the efficient management of the notary’s schedule;


• Open, monitor, and administratively close cases;


• Follow up as necessary to ensure that cases proceed smoothly and that deadlines are met;


• Provide professional, courteous, and personalized customer service;


• Ensure the confidentiality of information and the rigorous management of documents.

Profile required

We are looking for someone who wants to put their skills to good use as part of a professional team and actively contribute to the quality of our services.

What sets you apart is:

• Relevant experience as a legal assistant, ideally in a notary’s office;


• Training in legal secretarial work (a plus);


• Excellent command of French, both spoken and written;


• Strong organizational skills and excellent ability to manage priorities;


• Attention to detail, thoroughness, and a constant commitment to a job well done;


• Independence, good judgment, and a strong sense of responsibility;


• Discretion, professionalism, and a customer-focused approach;


• The ability to collaborate effectively with various professionals in a dynamic environment.

Our advantages

At Dunton Rainville, we value the skills, commitment, and contributions of every member of our team.

By joining us, you’ll enjoy the following benefits, among others:

• Three (3) weeks of annual vacation;


• Five (5) days of paid sick leave per year;


• Competitive compensation, based on your experience and skills;


• A savings plan with employer contributions;


• A professional, stable, and respectful work environment;


• The opportunity to collaborate with a team of professionals with diverse areas of expertise;


• A variety of projects that allow you to develop and apply your skills;


• A workplace that fosters collaboration, high-quality work, and excellent service;


• Opportunities for professional growth within an established firm.

Join our team!

Are you looking to grow in a firm where your contributions are valued, where teamwork is at the heart of our practices, and where you can play a meaningful role in the success of our cases and client satisfaction?

Notes :
The masculine gender is used without discrimination and for the sole purpose of lightening the text. We offer equal employment opportunities to all. Only successful candidates will be contacted.