Legal Assistant/Receptionist

Dunton Rainville; Richelieu; Vor Ort; CAD 55.000 - 65.000; Vollzeit

Benefits dieser Stelle

Vacation time 3+ weeks

Competitive salary

Group insurance

RRSP plan

Employee referral program

Collaborative environment

Zusammenfassung

Gestolex in Quebec is seeking a versatile legal assistant/receptionist to support two attorneys with case management, document preparation, and confidential filing. This full-time role blends legal administration with reception duties to ensure a smooth client experience.

You will greet clients, answer calls, coordinate communications, and assist with billing. The ideal candidate is bilingual in French, highly organized, discreet, and capable of juggling multiple priorities in a professional law

Qualifikationen

• Secretarial experience and administrative support in a professional setting.
• Experience in a law firm is a plus, especially family law.
• French fluency required; strong written and spoken skills.

Aufgaben

• Provide legal and administrative support to two attorneys.
• Greet clients, answer calls, and manage communications.
• Support billing and accounts receivable activities.
• Maintain confidential documents and ensure policy compliance.

Kenntnisse

Secretarial experience

Administrative support

Legal secretarial work

French language

Attention to detail

Discretion

Communication and customer service

Multitasking

Ausbildung

Legal secretarial training

Tools

Microsoft Office

Jobbeschreibung

The St-Jean office is looking for a versatile, organized, and professional legal assistant/receptionist to support two attorneys in their daily activities and ensure the smooth operation of the reception area.

This full-time position combines 50% legal and administrative support with 50% reception and customer service duties. We are seeking a meticulous, proactive, and discreet individual with excellent organizational skills and the ability to manage multiple priorities in a challenging legal environment.

Key Responsibilities

1. Legal and Administrative Support – 50%
   • Provide legal and administrative support to two attorneys in managing their cases;
   • Prepare, review, edit, and format various legal documents;
   • Perform data entry, filing, scanning, and document management;
   • Track files, deadlines, and appointments;
   • Assist with billing, preparing account statements, and tracking accounts receivable;
   • Ensure the confidentiality of information and compliance with the firm’s procedures.
2. Reception and Customer Service – 50%
   • Greet clients and visitors with courtesy and professionalism;
   • Answer phone calls, route calls, and take messages;
   • Follow up on incoming requests and coordinate communications;
   • Perform administrative tasks related to the reception desk;
   • Keep the reception area tidy and provide a high-quality customer experience.
   • Any other related tasks may be assigned as needed by the firm.

Profile required

• Relevant experience in secretarial work, administrative support, or legal secretarial work;
• Experience in a law firm, particularly in family law and litigation, is a plus;
• Knowledge of billing and accounts receivable is a plus;
• Training in legal secretarial work or a related field is a plus;
• Excellent command of French, both spoken and written;
• Good knowledge of the Microsoft Office suite;
• Attention to detail, self-reliance, organizational skills, and a meticulous approach;
• Excellent communication and customer service skills;
• Discretion, professionalism, team spirit, and the ability to manage multiple priorities.

Our advantages

• Three weeks of annual vacation or more, depending on experience;
• Competitive compensation;
• Group insurance plan;
• Retirement savings plan (RRSP);
• Employee referral program;
• A professional environment that fosters collaboration and teamwork.

Join our team!

Would you like to put your administrative and legal skills to work at a well-regarded law firm? Join our team and play an active role in supporting our attorneys, managing cases, and ensuring the quality of service we provide to our clients.

Notes : The masculine gender is used without discrimination and for the sole purpose of lightening the text. We offer equal employment opportunities to all. Only successful candidates will be contacted.