Legal Assistant

Government of Alberta; Calgary; Hybrid; CAD 60,000 - 76,000; Full time

Job summary

The Alberta Crown Prosecution Service (ACPS) is offering an exciting opportunity for a Legal Assistant at the Calgary Rural Regional Response Office. This role provides essential administrative support in prosecuting criminal and provincial offences in a fast-paced environment.

Key duties include drafting court documents, organizing trial books, coordinating witness interviews and travel, and liaising with police and other agencies.

Qualifications

• Two-year diploma in a related field with 1 year of related experience.
• Experience in a legal environment, especially Criminal law, preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Adobe) is required.
• Cover letter outlining criminal law experience required.

Responsibilities

• Draft, prepare, process and file routine court documents.
• Prepare and organize trial books and exhibits.
• Coordinate documentation for search warrant extensions.
• Schedule witness interviews and travel arrangements.
• Liaise with policing and other agencies to ensure subpoenas are served.
• Utilize JOIN, PRISM and CreF to verify charges, court dates and witnesses.

Skills

Microsoft Office

Communication skills

Organizational skills

Independence & teamwork

Stakeholder management

Deadline driven

Education

Two-year diploma in Legal Assistant/Paralegal

Tools

JOIN

PRISM

CrEF

Job description

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Job Information

Job Title:Legal Assistant
Job Requisition ID:88133
Ministry:Justice
Location: Calgary Rural Regional Response Office
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date: October 13, 2026
Classification: Legal Administration 2
Salary: $ 2,308.09 to $2,920.47/bi-weekly ($60,241.14 to $76,224.267/Year)

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice.

Calgary

Come and experience Calgary and its surrounding area and all that it has to offer. Whether it be the sunny climate, the friendly people, or visiting the Rocky Mountains close by, you will enjoy calling it home. To find out more, please visit the sites below for a more detailed description.

Calgary: https://www.calgary.ca/SitePages/cocis/default.aspx

Are you ready to make a difference in the legal field? Alberta Crown Prosecutions Service (ACPS) is offering an exciting opportunity for Legal Assistant at the Calgary Rural Regional Response Office (CaRRRO)! This is your chance to provide essential administrative support in the prosecution of criminal and provincial offences. If you thrive in a dynamic, fast-paced environment and enjoy collaborating with a dedicated team, we want to hear from you! Join us and play a key role in delivering justice to the community. As a Legal Assistant your key responsibilities will include:

• Drafting, preparing, processing and filing routine court documents as required.
• Preparing and organizing trial books and exhibit books.
• Preparing and organizing file materials from electronic sources to trial files.
• Preparing and processing documentation required for search warrant extensions.
• Scheduling witness interviews that may involve attending and taking notes for Crown Prosecutors.
• Scheduling and organizing witness travel arrangements.
• Making arrangements for Police Officers and other witnesses via Virtual applications.
• Preparing witnesses for court by explaining the criminal process, answering questions or concerns, resolving issues and directing accused and/or witnesses to appropriate resources.
• Liaising with policing and other agencies to ensure that subpoenas have been served.
• Participating in legal research at the direction of Crown Prosecutors.
• Utilizing and updating the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) and Criminal e-file (CreF) to verify charges, court dates, assigned Prosecutors, locations and subpoenaed witnesses.
• Working within the office procedures to track and maintain file integrity.
• Maintaining Crown Prosecutors’ diarizing system.
• Other office duties as required.

The ideal candidate will possess:

• Proficiency in Microsoft Office Suite.
• Excellent oral and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Ability to work with stakeholders in a professional manner.
• Ability to work in a fast-paced environment, prioritize work and meet tight deadlines.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

• Agility:Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments
• Drive for Results:Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Develop Self and Others:Desire to invest in the development of the long-term capability of self and others
• Build Collaborative Environments:Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks:Proactively builds networks, connects and build trust in relationships with different stakeholders
• Systems Thinking:Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas.
• Creative Problem Solving:Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal etc plus a minimum of one year progressively responsible related experience such as Legal Assistant, Office Administration working in a legal administrative role within an office setting.

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience i.e related certificate and minimum of 2 years related experience etc
• 1 year of experience for 1 year of education i.e minimum of 2 years related experience and related certificate etc

Required

• Experience working with Microsoft Office (Word, Excel, Outlook, Adobe) is required.

Assets

• Experience working with JOIN, PRISM and/or CrEF (Search Programs).
• Experience working in any legal environment specializing in Criminal law.
• In addition to your resume, please include a cover letter briefly outlining your criminal law experience (applications without the Cover Letter may not be considered).

The Hours of Work are 36.25 hours per week, Monday to Friday.

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

This competition may be used to fill future permanent, temporary, full time and part time vacancies.

The Alberta Public Service is a great place to work!

Links and information on what the GoA has to offer to prospective employees.

• Positive workplace culture and work-life balance
• Leadership and mentorship programs