Litigation Assistant

Government of Alberta; Edmonton; On-site; CAD 50,000 - 63,000; Full time

Benefits offered by this job

Positive workplace culture

Leadership and mentorship programs

Job summary

The Government of Alberta, Alberta Crown Prosecution Service Division in Edmonton, is seeking a Litigation Assistant to manage 200+ files daily and provide essential courtroom support to Crown Prosecutors. You will organize case files, update records, and ensure efficient handling of materials in a high-volume environment.

Ideal candidates will have a minimum of 2 years in legal administration, strong communication skills, and solid organizational abilities.

Qualifications

• High school diploma and a minimum of 2 years of related experience, preferably in a legal administration context.
• Strong knowledge and understanding of the Criminal Justice and Court System.
• Strong verbal, written communication and interpersonal skills.
• Excellent organizational ability, attention to detail, teamwork, problem-solving and data entry skills.
• Resilience to handle sensitive and confidential information.

Responsibilities

• Preparing and organizing court case files as part of pre and post court management.
• Attending docket court with Crown Prosecutor(s) to provide critical courtroom support.
• Responding to legal, procedural inquiries and researching information to minimize court delays or adjournments.
• Using tools such as Word, Outlook, Prosecutor Information System Manager (PRISM), Justice On-Line Information Network (JOIN) and other case file resources as required.
• Working in a high volume, demanding environment and managing competing priorities in tight timelines.
• Maintaining professionalism when working with Crown Prosecutors, Defense Counsel or the General Public.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Data entry

Problem-solving

Teamwork

Multitasking

Education

High school diploma

Post-secondary Legal Assistant diploma or related discipline

Tools

PRISM

JOIN

Microsoft 365 (Word, Outlook)

Job description

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Job Information
Job Title:Litigation Assistant
Job Requisition ID:76417
Ministry:Justice
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work: hours per week
Permanent/Temporary: Permanent
Scope:Open Competition
Closing Date: Open until suitable candidates are found
Classification:AS4
Salary: $1,918.46 to $2,427.46 bi-weekly ($50,071.806/year - $63,356.706/year)

The Alberta Crown Prosecution Service Division at the Ministry of Justice is looking for a highly motivated individual to be a part of their team! Are you passionate about supporting Crown Prosecutors and contributing to the efficient processing of court case files? The Ministry of Justice is seeking a Litigation Assistant to manage 200+ files per day. This position ensures each file is properly tracked, updated with the most current information and organized.

The Litigation Assistant handles large quantities of sensitive and confidential information within prosecution files.

Reporting to the Supervisor, Support Staff, the Litigation Assistant must work within existing guidelines and procedures and ensure compliance with legislation, the Alberta Rules of Court, Alberta Justice, and the Alberta Crown Prosecution Service Division. This role is integral to building greater efficiency and improved case flow in the courtroom and in the office. It is essential in assisting Crown Prosecutors attending docket court to review and attend to files timely, the day before docket court.

To succeed in this role, you must have excellent communication skills and be comfortable attending court. You will be required to exercise a high level of professionalism, flexibility, and attention to detail. Candidates must have a desire to work within the justice system, ability to multitask, and have a good understanding of the Criminal Justice System, Court System, and legal administration.

Candidates must be comfortable handling large quantities of sensitive and confidential information and exposure to potentially disturbing subject matter within prosecution files.

The primary responsibilities for the Litigation Assistant include, but are not limited to:

• Preparing and organizing court case files as part of pre and post court management.
• Attending docket court with Crown Prosecutor(s) to provide critical courtroom support.
• Responding to legal, procedural inquires and researching information to minimize court delays or adjournments.
• Using tools such as Word, Outlook, Prosecutor Information System Manager (PRISM), Justice On-Line Information Network (JOIN) and other case file resources as required.
• Working in a high volume, demanding environment and managing competing priorities in tight timelines.
• Maintaining professionalism when working with Crown Prosecutors, Defense Counsel or the General Public.

Competencies essential for this role include:
Agility: Prioritize multiple tasks and projects, with the ability to accommodate other priorities as they arise, and maintain resilience in times of uncertainty and a changing environment.
Drive for Results: Use exceptional organizational and prioritization skills to meet tight deadlines and deliver quality work.
Creative Problem Solving: Focus on continuous improvement and increasing breadth of insight using innovative ideas or existing processes to address both new and past problems.
Build Collaborative Environments: Actively engage with stakeholders and follow up on inquiries, requests, and concerns from stakeholders. Remain courteous and professional in stressful situations.
Develop Networks: Maintain mutual internal and external networks with stakeholders and clients.

• High school diploma and a minimum of 2 years of related experience, preferably in a legal administration context.
• Strong knowledge and understanding of the Criminal Justice and Court System.
• Strong verbal, written communication and interpersonal skills.
• Excellent organizational ability, attention to detail, teamwork, problem-solving and data entry skills.
• Resilience to handle sensitive and confidential information.

Assets

• Proficiency in Microsoft 365 (Word, Outlook), Prosecutor Information System Manager (PRISM), and Justice On-Line Information Network (JOIN).
• Post-secondary Legal Assistant diploma or a related discipline.
• Knowledge of the Protection of Privacy Act (POPA) and Criminal Code of Canada.

Notes

Any costs associated with obtaining the required documents/checks and any costs related to interview travel will be the responsibility of the candidate. (Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.)

• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Ozien Chukwuemeka at [e-mail]