Legal Administrative Assistant, IP Litigation - 19572

LRO Staffing; Ottawa; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

LRO Staffing in Ottawa seeks an experienced Litigation Legal Administrative Assistant to join their IP team on a full-time, permanent basis. You will organize the flow of work, prepare legal documents, transcribe, and liaise with clients while supporting patent prosecution in a fast-paced environment.

The ideal candidate holds a Legal Administrative Assistant Diploma, has 3+ years in IP Litigation, and is proficient in MS Office and e-billing. A hybrid work option and benefits are offered.

Qualifications

• Diploma required: Administrative Assistant or Legal Administrative Assistant.
• 3+ years of experience as a Legal Administrative Assistant in IP Litigation.
• Experience with e-billing.
• Strong MS Office skills (Word, Excel, PowerPoint) and typing accuracy.

Responsibilities

• Organize and expedite work flow for professionals.
• Prepare and format legal documents and correspondence with minimal direction.
• Transcribe and type legal documents and correspondence.
• Liaise between legal professionals and internal/external contacts.
• Support patent prosecution and electronic filings as needed.

Skills

IP Litigation experience

E-billing

MS Office Suite

Education

Diploma in Administrative/LegaI Administrative Assistant

Tools

Microsoft Office Suite

E-filing systems

Job description

Legal Administrative Assistant, IP Litigation-19572

Location

Job Type

Permanent

Pay Rate

$55,000 to $75,000

Legal

Date Added

October 29, 2026

Job ID

19572

About the Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced Litigation Legal Administrative Assistant to join their IP team on a full-time, permanent basis.

Duties include but are not limited to:

• Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate
• Accurately prepare legal documents and correspondence with minimal direction
• Transcribe and type legal documents and correspondence
• Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels
• Work proactively in the day-to-day support of the professional's practice
• Prepare, format, proofread, and transcribe legal documents and correspondence
• Process CIPO correspondence, assist with electronic filings, and support patent prosecution
• Use initiative and good judgement to relieve the professionals of administrative detail

About You

The successful candidate will have the following:

• Administrative Assistant or Legal Administrative Assistant Diploma
• 3+ years of experience working as a Legal Administrative Assistant in IP Litigation
• Experience with e-billing
• Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint)
• Good keyboard and dicta-typing skills are required
• Ability to work in a team environment with a professional demeanour
• Strong written and verbal communication skills
• Ability to multi-task within a fast-paced environment
• Strong organizational and administrative skills
• Thorough, conscientious and strong proofreading skills
• Ability to independently learn and use electronic tools, systems and applications

About the Job

Salary will depend on experience but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.