Legal Administrative Assistant – Commercial Litigation

BC Legal Management Association; West Vancouver; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health benefits

Wellness spending allowance

Year-end bonus

Long-service recognition bonus

Job summary

Hunter Litigation Chambers in Vancouver seeks a Legal Administrative Assistant to support a busy litigation practice by organizing court materials, books, binders, and documents. You will open, maintain and close client files with conflict checks and intake procedures, and actively manage bring-forward systems for deadlines and tasks.

Responsibilities include billing support, time entry, expense tracking, calendar management, and liaising with clients, court registries, opposing counsel, and

Qualifications

• Minimum two years of experience with litigation document management software.
• Strong analytical and problem-solving skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage competing priorities and meet strict deadlines.

Responsibilities

• Preparing court materials, books, binders, and documents (copying, scanning, binding).
• Opening, maintaining, and closing client files with conflict checks and intake.
• Tracking deadlines, follow-ups, and outstanding tasks with bring-forward systems.
• Assisting with billing processes, time entry, accounts, and expense tracking.
• General admin duties: filing, data entry, document management, organized office systems.
• Conducting online registry and corporate searches and obtaining filings.
• Liaising with clients, court registries, opposing counsel, and third parties.
• Managing correspondence and keeping electronic and physical files current.
• Preparing court materials such as books of authorities and application records.
• Filing documents with courts, meeting deadlines and procedural rules.
• Supporting monthly billing and lawyer time entry; calendar management.

Skills

Document management

Deadline tracking

Billing support

Client communication

Tools

Local Discovery

Job description

Hunter Litigation Chambers

https://litigationchambers.com

Published: October 28, 2026

Location: 1040 West Georgia St., Vancouver, Canada

Category: Legal Administrative Assistant

Job Type: Full-time

Minimum: 55000

Maximum: 75000

Description

Hunter Litigation Chambers is a Vancouver-based litigation boutique focused exclusively on dispute resolution, with practices spanning commercial litigation, arbitration, class actions, employment, criminal and regulatory matters, and constitutional and administrative law.

Responsibilities

• Preparing, compiling, and organizing court materials, including books, binders, and documents (photocopying, scanning, and binding as required).
• Opening, maintaining, and closing client files in accordance with firm procedures, including conflict checks and file intake processes.
• Maintaining and actively managing bring-forward systems to track deadlines, follow-ups, and outstanding tasks.
• Assisting with billing processes, including time entry, preparation of accounts, and expense tracking.
• Performing general administrative duties, including filing, data entry, document management, and maintaining organized office systems.
• Conducting online registry and corporate searches and obtaining relevant filings and records.
• Liaising professionally with clients, court registries, opposing counsel, and third parties to support efficient file progression.
• Managing incoming and outgoing correspondence, including email and mail, and ensuring electronic and physical files are current and well organized.
• Preparing court materials such as books of authorities, trial binders, and application records, ensuring accuracy, completeness, and compliance with formatting requirements.
• Filing documents with the court (electronically and in person, as required) while ensuring compliance with applicable deadlines and procedural rules.
• Assisting with monthly billing processes and supporting lawyer time entry as required.
• Managing lawyers’ calendars, emails, and active file lists.
• Scheduling court appearances, discoveries, and examinations, and coordinating with court registries as needed.

Qualifications

• A minimum of two years’ experience working with litigation document management software, preferably Local Discovery.
• Strong analytical and problem-solving skills.
• Exceptional organizational skills and meticulous attention to detail.
• Demonstrated ability to manage competing priorities and high volumes of work in a fast-paced, high-pressure environment while consistently meeting strict deadlines.
• Client-focused approach with a commitment to delivering high-quality service.
• Sound professional judgment, discretion, and a proven ability to maintain confidentiality.
• Flexibility and adaptability in responding to evolving priorities and deadlines.

What we offer

We foster a collaborative, professional workplace built on strong teamwork. The salary range for this position is $55,000–$75,000, depending on the candidate’s experience and the responsibilities and scope of the role.

• Comprehensive health benefits for employees and family members
• Employees may claim the full cost of eligible annual wellness-related expenses, up to the yearly maximum. They also receive an additional flex spending allowance that can be applied toward their benefits plan.
• Employees may be eligible for a year-end bonus
• HLC offers a long-service recognition bonus to acknowledge employees for their continued commitment and service to the organization.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.