Legal Administrative Assistant – Commercial Litigation

Hunter Litigation Chambers; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health benefits for you

Flex spending allowance for benefits

Year-end bonus

Long-service recognition bonus

Job summary

Hunter Litigation Chambers, a Vancouver-based litigation boutique, seeks a highly organized Litigation Legal Administrative Assistant to support trial lawyers in a fast-paced environment. The role covers document management, file administration, billing support, and scheduling.

The ideal candidate has at least two years of litigation admin experience, strong organizational skills, and the ability to handle multiple deadlines while maintaining confidentiality and professional judgment.

Qualifications

• Two years’ experience with litigation document management software (preferably Local Discovery).
• Strong analytical and problem-solving abilities.
• Exceptionally organized with meticulous attention to detail.
• Ability to manage competing priorities in a fast-paced, high-pressure environment.

Responsibilities

• Prepare, compile, and organize court materials (books, binders, documents).
• Open, maintain, and close client files per firm procedures, including conflicts.
• Maintain bring-forward systems to track deadlines and tasks.
• Assist with billing, time entry, and expense tracking.
• Perform general admin duties, data entry, and document management.
• Conduct online registries and searches for filings and records.
• Liaise with clients, court registries, counsel, and third parties.
• Manage correspondence and ensure files are current and organized.
• Prepare court materials with accuracy and formatting compliance.
• Filing documents with court and ensuring deadlines.
• Support monthly billing and lawyer time entry.
• Manage calendars, emails, and active file lists for lawyers.
• Schedule appearances, discoveries, and examinations; coordinate with registries.

Skills

Litigation document mgmt

Analytical skills

Organizational skills

Deadline management

Client-focused

Discretion

Adaptability

Tools

Local Discovery

Job description

Hunter Litigation Chambers is a Vancouver-based litigation boutique focused exclusively on dispute resolution, with practices spanning commercial litigation, arbitration, class actions, employment, criminal and regulatory matters, and constitutional and administrative law.

We are seeking a highly organized, reliable, and detail-oriented team player to join us full-time as a Litigation Legal Administrative Assistant, supporting a team of experienced trial lawyers in a fast-paced environment.

Responsibilities include but are not limited to:

• Preparing, compiling, and organizing court materials, including books, binders, and documents (photocopying, scanning, and binding as required).
• Opening, maintaining, and closing client files in accordance with firm procedures, including conflict checks and file intake processes.
• Maintaining and actively managing bring-forward systems to track deadlines, follow-ups, and outstanding tasks.
• Assisting with billing processes, including time entry, preparation of accounts, and expense tracking.
• Performing general administrative duties, including filing, data entry, document management, and maintaining organized office systems.
• Conducting online registry and corporate searches and obtaining relevant filings and records.
• Liaising professionally with clients, court registries, opposing counsel, and third parties to support efficient file progression.
• Managing incoming and outgoing correspondence, including email and mail, and ensuring electronic and physical files are current and well organized.
• Preparing court materials such as books of authorities, trial binders, and application records, ensuring accuracy, completeness, and compliance with formatting requirements.
• Filing documents with the court (electronically and in person, as required) while ensuring compliance with applicable deadlines and procedural rules.
• Assisting with monthly billing processes and supporting lawyer time entry as required.
• Managing lawyers’ calendars, emails, and active file lists.
• Scheduling court appearances, discoveries, and examinations, and coordinating with court registries as needed.

Qualifications:

• A minimum of two years’ experience working with litigation document management software, preferably Local Discovery.
• Strong analytical and problem-solving skills.
• Exceptional organizational skills and meticulous attention to detail.
• Demonstrated ability to manage competing priorities and high volumes of work in a fast-paced, high-pressure environment while consistently meeting strict deadlines.
• Client-focused approach with a commitment to delivering high-quality service.
• Sound professional judgment, discretion, and a proven ability to maintain confidentiality.
• Flexibility and adaptability in responding to evolving priorities and deadlines.

What we offer:

We foster a collaborative, professional workplace built on strong teamwork. The salary range for this position is $55,000–$75,000, depending on the candidate’s experience and the responsibilities and scope of the role.

• Comprehensive health benefits for employees and family members
• Employees may claim the full cost of eligible annual wellness-related expenses, up to the yearly maximum. They also receive an additional flex spending allowance that can be applied toward their benefits plan.
• Employees may be eligible for a year-end bonus
• HLC offers a long-service recognition bonus to acknowledge employees for their continued commitment and service to the organization.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.