Legal, Administrative Assistant

Propak Systems Ltd.; Airdrie; On-site; CAD 45,000 - 70,000; Full time

Job summary

Propak Systems Ltd. is seeking a meticulous Legal Administrative professional in Alberta to support court filings and corporate documentation related to the oil and gas sector.

You will prepare and file documents with Alberta courts, track deadlines, and maintain organized records for investigations, litigation, and compliance. The role requires strong organizational skills, discretion, and the ability to manage competing priorities while ensuring accuracy.

Qualifications

• Legal admin role experience is required or preferred.
• Experience with Alberta court filing procedures is a strong asset.
• Applicants should be able to manage confidential information.
• Experience supporting corporate documentation and oil & gas contracts is desirable.

Responsibilities

• Prepare, review, format, and file legal documents with Alberta courts and other relevant authorities.
• Submit court documents electronically and in person, as required.
• Assist with pleadings, affidavits, applications, notices, and other legal correspondence.
• Track court filing deadlines, limitation dates, hearings, and other critical dates.
• Maintain organized electronic and physical legal files, including correspondence, contracts, pleadings, and supporting documentation.
• Coordinate document service, filing confirmations, and follow-up communications.
• Conduct legal document searches and maintain accurate records of court proceedings and filings.
• Assist with document preparation for litigation, dispute resolution, and other legal matters.
• Provide administrative support for oil and gas contracts, agreements, and corporate legal matters.
• Assist with preparation, review, tracking, and organization of service agreements, vendor contracts, purchase orders, and other documentation.
• Maintain contract registers, renewal dates, insurance certificates, and other compliance-related records.
• Support documentation related to contractors, vendors, subcontractors, and project operations.

Skills

Microsoft Office

Written communication

Verbal communication

Attention to detail

Time management

Independent work

Confidentiality

Document management

Education

Legal Assistant diploma or certificate

Tools

Word

Outlook

Excel

Job description

This role requires strong organizational skills, discretion, and the ability to manage competing priorities while ensuring accuracy and compliance with applicable legal and administrative requirements. Experience with oil and gas contracts, corporate documentation, and Alberta court filing procedures will be considered a strong asset.

Responsibilities

Legal Administration & Court Filings

Prepare, review, format, and file legal documents with Alberta courts and other relevant authorities.

Submit court documents electronically and in person, as required.

Assist with the preparation of pleadings, affidavits, applications, notices, and other legal correspondence.

Track court filing deadlines, limitation dates, hearings, and other critical dates.

Maintain organized electronic and physical legal files, including correspondence, contracts, pleadings, and supporting documentation.

Coordinate document service, filing confirmations, and follow-up communications.

Conduct legal document searches and maintain accurate records of court proceedings and filings.

Assist with document preparation for litigation, dispute resolution, and other legal matters.

Oil & Gas Industry Support

Provide administrative support for oil and gas contracts, agreements, and corporate legal matters.

Assist with the preparation, review, tracking, and organization of service agreements, vendor contracts, purchase orders, and other commercial documentation.

Maintain contract registers, renewal dates, insurance certificates, and other compliance-related records.

Support documentation related to contractors, vendors, subcontractors, and project operations.

Assist with land, lease, regulatory, and other industry-related documentation as required.

Liaise with internal departments, external legal counsel, vendors, and other stakeholders regarding documentation and deadlines.

General Administrative Support

Draft and proofread correspondence, reports, and other business documents.

Manage calendars, schedule meetings, and coordinate appointments.

Maintain confidential employee, corporate, and legal records.

Assist with document control, electronic filing systems, and records management.

Support special projects and other administrative duties as assigned.

Experience:

Previous experience in a legal administrative assistant, legal assistant, paralegal support, or similar administrative role.

Experience working in the oil and gas industry is strongly preferred.

Demonstrated experience preparing and filing court documents, preferably within Alberta.

Familiarity with Alberta court procedures, filing requirements, and electronic filing systems.

Experience handling legal correspondence, contracts, affidavits, pleadings, and other formal documentation.

Strong proficiency in Microsoft Office, including Word, Outlook, and Excel.

Experience with document management systems and electronic records management.

Excellent written and verbal communication skills.

Exceptional attention to detail, organization, and time management.

Ability to work independently, prioritize competing deadlines, and maintain confidentiality.

Qualifications:

Legal Assistant diploma, certificate, or equivalent practical experience.

Experience supporting corporate counsel or external legal counsel.

Familiarity with commercial contracts, construction agreements, service agreements, and oil and gas industry documentation.

Knowledge of Alberta's Provincial Court and Court of King's Bench filing procedures.

Experience with contract administration, document control, or regulatory compliance.