Legal Admin & Tribunals Specialist

Socket.dev; Calgary; Hybrid; CAD 42,000 - 65,000; Full time

Job summary

CPA Alberta is seeking an organized administrative professional to support the Associate General Counsel, Tribunals Office, and other Regulatory Team members. This role emphasizes accuracy, planning, and priority management in a hybrid work setting.

You will prepare discipline files, maintain hearing databases, draft legal documents, and coordinate hearings with witnesses, counsel, and tribunals. The position can be Calgary or Edmonton-based, with some travel expected.

Qualifications

• 3-5 years of related administrative legal support experience.
• Post-secondary education in legal assistant, paralegal studies, or related discipline is an asset.
• Meticulous attention to detail in all areas of work.
• Excellent organizational and time management skills.
• Proven ability to manage conflicting demands and priorities.
• Effective verbal and written communication skills.
• Good working knowledge of Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat Reader and Adobe Acrobat Pro.
• Experience with Zoom meetings, SharePoint and Microsoft Teams.
• Experience with adjudicative processes or decision-making environments is considered an asset.

Responsibilities

• Preparing new discipline and appeal files as required including opening files and creating templates.
• Maintaining the CPA Alberta member and hearing database.
• Drafting records of proceedings, legal documents, correspondence, notices, and court documents.
• Obtain and maintain all files and records related to hearings and retain the required documentation.
• Proactively track statutory deadlines, limitation periods, and procedural milestones to ensure compliance and timely progression of matters.
• Contacting the investigated party, witnesses, the CIC Secretary, and legal counsel to coordinate dates for hearings.
• Contacting selected Tribunal volunteers, conducting conflict checks, and confirming participation in the scheduled hearings.
• Receiving and distributing submissions, applications and information to parties.
• When required, attending hearings to ensure appropriate procedures are followed and to provide support to tribunals and other participants.
• Working with independent legal counsel to coordinate the rendering and issuance of decisions, on internal time frames.
• Appropriate management of exhibits – all things relating to the appropriate management of the exhibits from a hearing.
• Preparing documentation regarding the outcomes of Tribunals to be placed on the registrant file, when required.
• Preparing reporting on the hearing process as required.
• Responding to verification requests as needed.
• Administration of the collections process.
• Coordinating calendars and scheduling meetings.
• Assisting the Privacy Officer with privacy requests in accordance with the governing legislation.
• Assisting with requests from the Ombudsman’s office as required
• Organizing decisions for publication
• Contribute to continuous improvement of tribunal and discipline processes and perform other duties as assigned in support of the Conduct & Discipline function

Skills

Administrative support

Attention to detail

Organization

Time management

Communication

Microsoft Word

Excel

Outlook

Teams

Adobe Acrobat Pro

SharePoint

Zoom

Adjudicative processes

Education

Post-secondary education in legal assistant, paralegal studies, or related discipline

Tools

Microsoft Word

Excel

Outlook

Teams

Adobe Acrobat Reader

Adobe Acrobat Pro

Zoom

SharePoint

Job description

CPA Alberta is seeking an organized administrative professional to support the Associate General Counsel, Tribunals Office, and other Regulatory Team members. This role emphasizes accuracy, planning, and priority management in a hybrid work setting.

You will prepare discipline files, maintain hearing databases, draft legal documents, and coordinate hearings with witnesses, counsel, and tribunals. The position can be Calgary or Edmonton-based, with some travel expected.