Coordinator, Secretariat

Chartered-Professional-Accountants-of-Albert; Edmonton; Hybrid; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid telecommuting

Job summary

CPA Alberta is seeking a Coordinator, Secretariat to support the Associate Director, Secretariat and the Office of the Registrar and Regulatory. The role involves administrative, logistical, and communication duties, with reception relief and potential cross-team support.

The position offers hybrid Telecommuting (up to 3 days work from home per week) in either Calgary or Edmonton, and requires strong organizational skills and proficiency in MS Office and coordination of meetings.

Qualifications

• Minimum two years’ experience in an office environment.
• Diploma in a related field would be an asset.
• Excellent verbal and written communication skills.
• Exceptional multi-tasking skills with a proven ability to stay organized.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of SharePoint is an asset.
• Previous experience with database maintenance would be an asset.
• Aptitude or interest in software technology would be an asset.

Responsibilities

• Coordinate and support committee meetings, including scheduling, logistics, travel arrangements, catering, and virtual meeting support.
• Prepare and maintain meeting minutes, committee records, and decision documentation.
• Coordinate volunteer orientation, training and recognition initiatives.
• Maintain records of committee decisions and related policy documentation.
• Track committee member terms and informing the Associate Director of approaching timelines as needed.
• Assist with documenting, testing and resolving system issues related to regulatory applications and processes.
• Support the maintenance of internal procedural manuals.
• Support other teams within the Office of Registrar and Regulatory and provide additional support during peak times for other teams.
• Provide reception relief coverage.
• Other duties as assigned by the Associate Director, Secretariat.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Problem solving

Teamwork

Education

Diploma in related field

Tools

MS Office

SharePoint

Database maintenance

Job description

Job Category: Administration/Program Coordination

Do you have excellent organizational skills and experience in providing support in a fast paced environment? If so, keep reading!

The Coordinator, Secretariat is responsible for supporting the Associate Director, Secretariat in the efficient functioning of the Office of the Registrar and Regulatory Department by providing administrative, logistical, and communication support. This also includes supporting other areas when required, including reception coverage.

CPA Alberta has offices in Edmonton and Calgary and provides hybrid Telecommuting opportunities (working from home a maximum of 3 days a week).

Further information on the benefits of working with CPA Alberta can be found on our website here .

What you bring

• Minimum two years’ experience in an office environment.
• Diploma in a related field would be an asset.
• Excellent verbal and written communication skills.
• Exceptional multi-tasking skills with a proven ability to stay organized.
• Proficiency working with Microsoft Office software, including Word, Excel, PowerPoint and Outlook.
• Knowledge of Sharepoint is an asset.
• Previous experience with database maintenance would be an asset.
• Aptitude or interest in software technology would be an asset.

What you will be doing

• Coordinate and support committee meetings, including scheduling, logistics, travel arrangements, catering, and virtual meeting support.
• Prepare and maintain meeting minutes, committee records, and decision documentation.
• Coordinate volunteer orientation, training and recognition initiatives.
• Maintain records of committee decisions and related policy documentation.
• Track committee member terms and informing the Associate Director of approaching timelines as needed.
• Assist with documenting, testing and resolving system issues related to regulatory applications and processes.
• Support the maintenance of internal procedural manuals.
• Support other teams within the Office of Registrar and Regulatory and provide additional support during peak times for other teams.
• Provide reception relief coverage.
• Other duties as assigned by the Associate Director, Secretariat.

Why CPA Alberta

CPA Alberta is the professional regulatory organization representing Alberta’s more than 30,000 Chartered Professional Accountants (CPAs). Alberta’s CPAs are among the more than 220,000 Canadian CPAs who provide financial and management expertise across the country and around the world, at every level and in every sector. CPA Alberta’s legislated mandate is to protect the interest of the public, protect the integrity of the profession, promote and increase the competence of Alberta CPAs, and regulate the conduct of Alberta CPAs.

We’d love to hear from you

If you have competency in:

• Value and Ethics
• Teamwork and Adaptability
• Organizational Awareness
• Communication
• Service Orientation
• Attention to Detail
• Problem Solving

Working Specifications

• Fast paced work environment.
• Some travel may be required.
• Occasional work outside of regular working hours may be required.
• This position can be in either Calgary or Edmonton.

CPA Alberta thanks all applicants for their interest and advises that we will contact only those selected for an interview.

Equal Employment Opportunity Statement

In its commitment to an equitable, diverse, and inclusive workforce, CPA Alberta welcomes applications from all qualified persons. We encourage members of equity groups (women, Black, Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2S+); and all those who may contribute to the further diversification of the organization to apply.

Please notify us if you require accommodation at any time during the recruitment process.