Associate, Secretariat

Chartered-Professional-Accountants-of-Albert; Calgary; Hybrid; CAD 42,000 - 65,000; Full time

Job summary

CPA Alberta is seeking an Associate, Secretariat to support the Associate Director, Secretariat in regulatory technologies processes and in supporting the Office of the Registrar. The role includes coordinating compliance for corporate registrants and assisting with registration and renewals from Calgary or Edmonton.

The position requires strong problem solving, attention to detail, and excellent communication.

Qualifications

• Three years of progressive experience in a professional environment.
• Post-secondary education would be an asset.
• Proficiency with Word, Excel, Outlook and Teams.
• Knowledge of SharePoint and PowerPoint.
• Excellent verbal and written communication skills.
• Ability to use sound judgement to identify and resolve problems as they arise.
• Excellent time management and organizational skills.

Responsibilities

• Monitor and manage corporate registrant compliance related to ongoing professional liability insurance requirements, annual renewals, practice review requirements, and outstanding fees.
• Communicate with registrants regarding compliance deficiencies and recommend suspensions or cancellations in accordance with CPA Alberta’s governing legislation.
• Respond to registrant inquiries and provide guidance, documentation, and correspondence related to compliance and registration matters.
• Assess registration and re-registration applications, evaluate eligibility requirements, and prepare recommendations for approval.
• Process deregistration requests and maintain accurate registration records and databases.
• Prepare reports, assessments, and updates for management and regulatory decision-making.
• Monitor the accuracy and completeness of corporate registrant data and records.
• Coordinate system testing activities, document issues, track resolutions, and support deployment readiness.
• Collaborate with internal departments to support regulatory operations, process improvements, and business system enhancements.
• Maintain and update procedure manuals and operational documentation.
• Support Office of the Registrar functions during peak periods, including compliance reviews, audits, renewals, and reporting activities.
• Assist with research, data analysis, presentations, regulatory communications, and newsletter content management.
• Other duties as assigned by the Associate Director, Secretariat

Skills

Attention to detail

Problem solving

Communication

Time management

Organizational skills

Education

Post-secondary education

Tools

Microsoft Office

SharePoint

PowerPoint

Job description

Job Category : Administration/Program Coordination

Do you have the ability to effectively solve problems and have a keen attention to detail? If so, keep reading!

The Associate, Secretariat is responsible for supporting the Associate Director, Secretariat in regulatory technologies processes and developments and in supporting the Office of the Registrar. This position is also responsible for supporting the Corporate Registrations & Compliance Team with the registration and compliance process of professional accounting firms, professional corporations, and professional service providers (collectively referred to as “Corporate Registrants”). This role reports to the Associate Director, Secretariat.

CPA Alberta has offices in Edmonton and Calgary and provides hybrid Telecommuting opportunities (working from home a maximum of 3 days a week).

Further information on the benefits of working with CPA Alberta can be found on our website here .

What you bring

• Three years of progressive experience in a professional environment.
• Post-secondary education would be an asset.
• Proficiency working with Microsoft Office software, including Word, Excel, Outlook and Teams.
• Knowledge of SharePoint and PowerPoint.
• Previous experience with database maintenance would be an asset.
• Excellent verbal and written communication skills.
• Ability to use sound judgement to identify and resolve problems as they arise.
• Excellent time management and organizational skills.

What you will be doing

• Monitor and manage corporate registrant compliance related to ongoing professional liability insurance requirements, annual renewals, practice review requirements, and outstanding fees.
• Communicate with registrants regarding compliance deficiencies and recommend suspensions or cancellations in accordance with CPA Alberta’s governing legislation.
• Respond to registrant inquiries and provide guidance, documentation, and correspondence related to compliance and registration matters.
• Assess registration and re-registration applications, evaluate eligibility requirements, and prepare recommendations for approval.
• Process deregistration requests and maintain accurate registration records and databases.
• Prepare reports, assessments, and updates for management and regulatory decision-making.
• Monitor the accuracy and completeness of corporate registrant data and records.
• Coordinate system testing activities, document issues, track resolutions, and support deployment readiness.
• Collaborate with internal departments to support regulatory operations, process improvements, and business system enhancements.
• Maintain and update procedure manuals and operational documentation.
• Support various Office of the Registrar functions during peak operational periods, including compliance reviews, audits, renewals, and reporting activities.
• Assist with research, data analysis, presentations, regulatory communications, and newsletter content management.
• Other duties as assigned by the Associate Director, Secretariat

Why CPA Alberta

CPA Alberta is the professional regulatory organization representing Alberta’s more than 30,000 Chartered Professional Accountants (CPAs). Alberta’s CPAs are among the more than 220,000 Canadian CPAs who provide financial and management expertise across the country and around the world, at every level and in every sector. CPA Alberta’s legislated mandate is to protect the interest of the public, protect the integrity of the profession, promote and increase the competence of Alberta CPAs, and regulate the conduct of Alberta CPAs.

We’d love to hear from you

If you have competency in:

• Values & Ethics
• Organizational Awareness
• Communication
• Attention to Detail
• Problem Solving
• Service Orientation

Working Specifications

• Fast paced work environment.
• Some travel may be required.
• Occasional work outside of regular working hours may be required.
• This position can be in either Calgary or Edmonton.

CPA Alberta thanks all applicants for their interest and advises that we will contact only those selected for an interview.

Equal Employment Opportunity Statement

In its commitment to an equitable, diverse, and inclusive workforce, CPA Alberta welcomes applications from all qualified persons. We encourage members of equity groups (women, Black, Indigenous peoples, visible minorities, persons with disabilities, and LGBTQ2S+); and all those who may contribute to the further diversification of the organization to apply.

Please notify us if you require accommodation at any time during the recruitment process.