Leasing Coordinator

BGIS Global Integrated Solutions Limited; Gatineau; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Leasing Coordinator to provide vital administrative support to the Leasing & Tenant Relations Manager. In this role, you will manage lease documentation, coordinate reports, and act as a key contact for tenants and clients. Your expertise in commercial leasing and strong organizational skills will be essential in ensuring seamless service delivery. This position offers an exciting opportunity to contribute to a dynamic team dedicated to excellence in real estate management. Join a forward-thinking company that values diversity and inclusion, and be part of a team that drives innovation and success.

Qualifications

• 3+ years of experience in commercial leasing, preferably in a brokerage or corporate environment.
• Strong administrative and organizational skills with proficiency in relevant software.

Responsibilities

• Provide administrative support in lease documentation and tenant relations.
• Act as a point of contact for leasing inquiries and manage transaction files.

Skills

Commercial leasing experience

Administrative skills

Organizational skills

Bilingual (French and English)

Customer focus

Team player

Education

College diploma in Real Estate Management

Tools

Spreadsheet applications

Database applications

Word processing applications

Job description

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we focus on enabling innovation through our services and actively seeking new opportunities for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. Further information is available at www.bgis.com.

SUMMARY

The Leasing Coordinator will provide administrative support to the Manager - Leasing & Tenant Relations in lease documentation preparation, tracking, recording, receipt and distribution of mails and correspondences, lease documentation scanning, and file maintenance. When required, the Leasing Coordinator abstracts lease documentation and responds to simple lease interpretation requests or forwards such requests to relevant lease administration team members.

KEY DUTIES & RESPONSIBILITIES

1. Act as point of contact with Property Managers, clients, tenants, and leasing inquiries for new leasing, amendments, lease renewals, terminations, and assignments with supporting information.
2. Coordinate the production of reports including third-party leasing plans, tenant correspondence logs, and monthly transaction activity reports; distribute reports to stakeholders. Prepare ad hoc reports as needed.
3. Assist the Leasing/Tenant Relations Manager in preparing listing agreements and marketing packages for surplus space and other properties.
4. Coordinate and monitor third-party KPIs (3rd party lease index).
5. Process temporary occupancy requests.
6. Manage all transaction and lease files to ensure accuracy, completeness, and security.
7. Prepare lease documentation based on client templates and accepted business terms.
8. Assist the Leasing Director and Leasing/Tenant Relations Manager to ensure service delivery meets or exceeds contractual and internal standards.
9. Meet with tenants as required.
10. Manage and maintain the integrity of the RealLease database.

KNOWLEDGE & SKILLS

1. College diploma focusing on Real Estate Management and Administration.
2. More than 3 years of commercial leasing experience, preferably with a commercial real estate brokerage firm or in a corporate real estate environment.
3. Administrative and organizational skills.
4. Proficiency in spreadsheet, database, and word processing applications.
5. Familiarity with commercial leases.
6. Strong customer focus and commitment to customer satisfaction.
7. Strong team player.
8. Bilingual in French and English, both written and spoken.

At BGIS, we believe that diversity and inclusion are key drivers of business success. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities to individuals of all backgrounds. We recognize that promoting diversity is essential to our ongoing organizational success!