Leasing Coordinator

BGIS; Gatineau; On-site; CAD 50,000 - 70,000; Full time

Job summary

BGIS is seeking a Leasing Coordinator to support the Manager of Leasing & Tenant Relations with lease documentation, client interactions, and the management of lease files. The ideal candidate will possess a College Diploma in Real Estate Management and over three years of commercial leasing experience, demonstrating strong administrative skills and a customer-focused approach.

Qualifications

• More than 3 years of commercial leasing experience required.
• Bilingual in French and English, both written and spoken.
• Experience with commercial leases preferred.

Responsibilities

• Coordinate lease documentation preparation and tenant inquiries.
• Manage transaction and lease files for accuracy and security.
• Prepare and distribute leasing reports to stakeholders.

Skills

Administrative skills

Organizational skills

Attention to detail

Customer focus

Time management

Education

College Diploma in Real Estate Management and Administration

Tools

Spreadsheet applications

Database applications

Word processing applications

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our team of over 6,500 professionals worldwide, we focus on enabling innovation through our services and actively seek new opportunities to benefit our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia. Further information is available at www.bgis.com.

SUMMARY

The Leasing Coordinator will provide administrative support to the Manager - Leasing & Tenant Relations in lease documentation preparation, tracking, recording, mail and correspondence management, scanning, and file maintenance. When required, the Leasing Coordinator abstracts lease documentation and responds to simple lease interpretation requests or forwards such requests to relevant lease administration team members.

KEY DUTIES & RESPONSIBILITIES

• Act as point of contact with Property Managers, clients, tenants, and leasing inquiries for new leasing, amendments, renewals, terminations, and assignments, with copies of supporting information.
• Coordinate the production of reports including third-party leasing plans, tenant correspondence logs, and monthly transaction activity reports; distribute reports to internal and external stakeholders. Prepare ad hoc reports as required.
• Assist the Leasing/Tenant Relations Manager in preparing listing agreements and marketing packages for surplus space and other properties.
• Coordinate and monitor third-party KPIs (lease index).
• Process temporary occupancy requests.
• Manage all transaction and lease files to ensure accuracy, completeness, and security.
• Prepare lease documentation based on client templates and accepted business terms.
• Assist the Leasing Director and Leasing/Tenant Relations Manager to ensure service delivery meets contractual requirements and complies with BGIS policies and procedures.
• Meet with tenants as needed.
• Manage and maintain the integrity of the RealLease database.

KNOWLEDGE & SKILLS

• College Diploma in Real Estate Management and Administration.
• More than 3 years of commercial leasing experience, preferably with a commercial real estate brokerage or corporate real estate environment.
• Strong administrative and organizational skills.
• Attention to detail.
• Proficiency in spreadsheet, database, and word processing applications.
• Familiarity with commercial leases.
• Strong customer focus and commitment to customer satisfaction.
• Team player.
• Excellent time management skills.
• Bilingual in French and English, both written and spoken.

At BGIS, we believe diversity and inclusion are key business drivers. We are committed to maintaining a barrier-free recruitment process and providing equal employment opportunities to individuals of all backgrounds. Promoting diversity is essential to our ongoing success!