Leasing Administrator-Residential

Morguard; Toronto; On-site; CAD 38,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Work–life balance

Job summary

Morguard is seeking a Leasing Administrator in Toronto to manage rental suites and tenant relations. The role focuses on vacancy management, screening applicants, preparing leasing papers, and maintaining accurate records in Yardi.

Ideal candidates will have a minimum of 2 years in similar roles, strong MS Office skills, and familiarity with Yardi. This full-time position supports a collaborative, inclusive real estate team in North America.

Qualifications

• High School Diploma required; post-secondary education (e.g., Marketing) is an asset.
• Minimum 2 years of relevant work experience.
• Previous experience using Yardi is an asset.
• Good knowledge of MS Office.

Responsibilities

• Rent Available Suites: inspect vacant suites, screen applicants, complete leasing papers, check references, and schedule inspections.
• Advertising and Marketing: monitor advertising, discuss strategy with Manager, and assist with marketing available suites.
• Reception and Meeting Facilities: greet guests, maintain inviting workspace, orient new tenants with move-in package and building information.
• Documentation and Reporting: enter guest cards into Yardi, log rental calls and showings, produce weekly rental reports.
• General Administrative Duties: photocopying, mail handling, maintain supplies, coordinate with building staff.

Skills

Communication skills

MS Office

Attention to detail

Education

High School Diploma

Post-secondary education asset

Tools

Yardi

Job description

Looking for a company with over 50 years of success and no signs of slowing down?

If so, Morguard may be the perfect place for you.

As one of Canada’s leading real estate companies, with properties across North America, we’re proud of our history and excited about our future.

Our Purpose

At Morguard, people are at the centre of everything we do. We are committed to creating lasting value not only for our clients and communities, but for our employees as well. As a fully integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team reflects a wide range of backgrounds, perspectives, and experiences, and we believe that diversity strengthens us.

Collaboration fuels our success. Through innovation, teamwork, and a shared commitment to sustainability, our professionals are empowered to build their careers, contribute meaningfully, and help shape the future of real estate.

Putting Our Purpose into Action

• Access to experienced subject matter experts who provide mentorship and hands‑on learning.

• A wide range of career opportunities across the organization.

• A comprehensive, competitive benefits program that promotes health and wellness.

Where You’ll Add Value

The Leasing Administrator is accountable to the Manager,Building/Property/District/Leasing for renting suites as they become available to ensure the building maintains an optimum occupancy level and establishing good tenant relations and tenant retention.

How You’ll Make a Difference

1. Rent Available Suites Inspects vacant suites and notifies Manager of any repairs or decorating required for maintenance or marketing; screens all applicants and shows available suites to prospective tenants; completes required leasing papers including entering guest cards into Yardi and collects appropriate deposits; performs credit, landlord and employment checks; ensures tenant applications are completed and given to the Manager for approval; notifies applicant of approval or decline decision and reserves elevator and suite inspection time.

2. Advertising and Marketing Monitors advertising to ensure information is accurate; suggests and discusses marketing strategy with the Manager; surveys competition product for surrounding area and informs Manager of any changes that would be instrumental in renting suites; arranges mini model displays to assist marketing available suites.

3. Reception and Meeting Facilities Greets all guests and responds to general inquires and directs to the appropriate person or department, if required; ensures work station is clean and office is equipped with supplies (e.g., coffee, current magazines, candies and fresh flowers) to create an inviting atmosphere for prospective and existing tenants; prepares and orientates incoming tenants with move-in package & building information; ensures vacant suites are staged and market ready prior to showing prospective tenants.

4. Documentation and Reporting Enters guest cards and leads directly into the Yardi Dashboard; records daily rental calls, traffic and suite showings and maintains records of all available suites and suite rentals; produces weekly rental report and submits to manager.

5. General Administrative Duties Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, prepares & orientates incoming tenants with welcome package & building information; maintaining required stationery levels for the office/department; communicates with the building staff to ensure proper care and maintenance of Properties including compliance with laws and regulations; reports to Manager any areas of the building and suites that may require maintenance.

Any other job-related duties and/or projects that may be assigned.

The Expertise You’ll Bring

Qualifications Required

• High School Diploma. Post-secondary education (e.g. Marketing) is an asset.

• Minimum 2 years of relevant work experience.

• Previous experience using Yardi is an asset.

• Good knowledge of MS Office.

Core Competencies

• Problem solving skills.

• Good communication skills, both verbal and written.

• Good Judgment.

• Interpersonal skills.

• Creative thinking.

• Attention to detail.

• Strong closing skills.

Preferred Qualifications and Experience

• Exposure to Yardi is an asset.

Why You’ll Love Working at Morguard

• A collaborative, inclusive workplace culture that prioritizes employee wellbeing and safety

• Meaningful opportunities for professional growth and development.

• Exposure to a diverse portfolio of real estate assets across North America.

• A competitive compensation and benefits package designed to support you and your family.

• Support for work–life balance, along with accessible employment practices that meet AODA requirements.

Annualized Base Salary Range: $38,000-$42,000 CAD.

Pay Equity

The salary range listed for this position reflects the anticipated compensation at the time of posting. Actual compensation offered may vary and will be determined by factors including, but not limited to, experience, education, skills, certifications, internal pay equity and business needs.

Inclusive by Nature

Diversity is one of our greatest strengths. At Morguard, we provide equal employment opportunities to all candidates and do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other legally protected status. We believe in creating a workplace where everyone has the opportunity to grow, contribute, and make an impact.

Commitment to Accessibility

Morguard is dedicated to maintaining accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please contact Human Resources—our team is here to support you. Please contact Human Resources at [phone].