Lease Documentation Coordinator

Dream Unlimited; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

Dream Unlimited Corp. is seeking a detail-oriented Lease Documentation Coordinator in Calgary, AB.

The role focuses on preparing drafts, processing and tracking lease and legal documents, and maintaining precise records to support the Legal and Leasing teams. The ideal candidate will have experience in lease administration or legal support within real estate, with strong organization, communication skills, and proficiency in MS Office and Adobe Acrobat.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience working as a legal assistant, lease administrator, or in a documentation/legal support role within a REIT, landlord, brokerage, or related real estate environment.
• An assertive self-starter with the ability to work both independently and collaboratively.
• Strong time management skills with the ability to handle multiple documents and deadlines simultaneously.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.

Responsibilities

• Prepare initial drafts of lease documents using standard landlord templates.
• Process and track documentation from inception through execution, including lease agreements, amendments, renewals, terminations, offers to lease and other documentation required by the Lease Documentation, Leasing, and Property Management teams.
• Coordinate the circulation of documents for review, approval, and signature.
• Review lease documents to ensure completeness and accuracy.
• Maintain organized electronic records and ensure all documentation is properly filed and tracked.
• Provide administrative and documentation support to the Leasing and Lease Documentation teams; and
• Assist with preparing summaries, reports, and lease abstracts as required.

Skills

Organizational skills

Communication

Real estate docs experience

Self-starter

Time management

MS Office & Adobe

Job description

Kensington Crescent
Calgary, AB T2N1X7, CAN

Description

Dream Industrial REIT is looking for Lease Documentation Coordinator!

We are seeking a highly organized and detail-oriented individual to join our team as a Coordinator, Lease Documentation.

Who are you?

The coordinator will be responsible for ensuring accurate and efficient processing of lease and legal documentation, tracking of lease and legal agreements, and managing databases related to lease and legal documents. The successful candidate will work closely with the legal and leasing departments to ensure timely processing and management of documents, as well as communicating with internal stakeholders to ensure lease-related data accuracy.

What will you do?

Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person.

• Prepare initial drafts of lease documents using standard landlord templates;
• Process and track documentation from inception through execution, including lease agreements, amendments, renewals, terminations, offers to lease and other documentation required by the Lease Documentation, Leasing, and Property Management teams;
• Coordinate the circulation of documents for review, approval, and signature;
• Review lease documents to ensure completeness and accuracy;
• Maintain organized electronic records and ensure all documentation is properly filed and tracked;
• Provide administrative and documentation support to the Leasing and Lease Documentation teams; and
• Assist with preparing summaries, reports, and lease abstracts as required.

What type of experience do you need?

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience working as a legal assistant, lease administrator, or in a documentation/legal support role within a REIT, landlord, brokerage, or related real estate environment.
• An assertive self-starter with the ability to work both independently and collaboratively.
• Strong time management skills with the ability to handle multiple documents and deadlines simultaneously.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.

Who are we?

Dream Unlimited Corp.is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital.

Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community.

Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs. Our recruitment process may include the use of Artificial Intelligence (AI) during the screening process.