Lease Administrator - Hybrid, Data-Driven & Detail-Oriented

Avison Young; Toronto; Hybrid; CAD 65,000 - 70,000; Full time

Job summary

Avison Young is seeking a detail-oriented Lease Administrator I to support day-to-day administration of commercial lease agreements across our Occupier Services Global Lease Administration team. You will ensure data accuracy from abstraction to system entry and assist with billing and collections in a fast-paced environment.

The role is open to remote work depending on location and can be hybrid with several days in an Avison Young office; prior CRE experience and strong Excel skills are valued

Qualifications

• High school diploma or equivalent; Bachelor’s degree preferred.
• 1–3 years of relevant experience in commercial real estate, lease administration, or property management.
• Proficiency in Microsoft Office, especially Excel.
• Experience with lease administration or property management systems (CoStar, Leasecake, MRI/ProLease, Tango, TRIRIGA) preferred.
• Strong attention to detail with high accuracy in data entry and documentation.
• Excellent organizational and communication skills.
• Self-motivated and able to work independently and as part of a team.

Responsibilities

• Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, dates, and obligations.
• Maintain organized lease documentation and records to support data integrity.
• Support rent administration processes, including review of tenant charges per lease terms.
• Partner with accounting to track accounts receivable and assist with rent collection follow-up.
• Monitor lease requirements, including critical dates and options; flag key events.
• Generate standard lease administration reports (rent rolls, critical date tracking, occupancy reporting).
• Perform quality control reviews to ensure data accuracy and compliance.
• Support onboarding and transition of accounts with data validation and issue resolution.
• Analyze lease data to identify discrepancies and resolve issues.
• Respond to lease-related inquiries from internal stakeholders and tenants.

Skills

MS Excel

Data entry

Attention to detail

Organizational skills

Communication

Teamwork

Independent work

Education

Bachelor’s degree in Real Estate

Tools

CoStar

Leasecake

MRI/ProLease

TRIRIGA

Job description

Avison Young is seeking a detail-oriented Lease Administrator I to support day-to-day administration of commercial lease agreements across our Occupier Services Global Lease Administration team. You will ensure data accuracy from abstraction to system entry and assist with billing and collections in a fast-paced environment.

The role is open to remote work depending on location and can be hybrid with several days in an Avison Young office; prior CRE experience and strong Excel skills are valued