Lease Administrator

Avison Young; Toronto; Hybrid; CAD 65,000 - 70,000; Full time

Job summary

Avison Young is seeking a detail-oriented Lease Administrator I to support day-to-day administration of commercial lease agreements across our Occupier Services Global Lease Administration team. You will ensure data accuracy from abstraction to system entry and assist with billing and collections in a fast-paced environment.

The role is open to remote work depending on location and can be hybrid with several days in an Avison Young office; prior CRE experience and strong Excel skills are valued

Qualifications

• High school diploma or equivalent; Bachelor’s degree preferred.
• 1–3 years of relevant experience in commercial real estate, lease administration, or property management.
• Proficiency in Microsoft Office, especially Excel.
• Experience with lease administration or property management systems (CoStar, Leasecake, MRI/ProLease, Tango, TRIRIGA) preferred.
• Strong attention to detail with high accuracy in data entry and documentation.
• Excellent organizational and communication skills.
• Self-motivated and able to work independently and as part of a team.

Responsibilities

• Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, dates, and obligations.
• Maintain organized lease documentation and records to support data integrity.
• Support rent administration processes, including review of tenant charges per lease terms.
• Partner with accounting to track accounts receivable and assist with rent collection follow-up.
• Monitor lease requirements, including critical dates and options; flag key events.
• Generate standard lease administration reports (rent rolls, critical date tracking, occupancy reporting).
• Perform quality control reviews to ensure data accuracy and compliance.
• Support onboarding and transition of accounts with data validation and issue resolution.
• Analyze lease data to identify discrepancies and resolve issues.
• Respond to lease-related inquiries from internal stakeholders and tenants.

Skills

MS Excel

Data entry

Attention to detail

Organizational skills

Communication

Teamwork

Independent work

Education

Bachelor’s degree in Real Estate

Tools

CoStar

Leasecake

MRI/ProLease

TRIRIGA

Job description

Our Story

About You: You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career. If this sounds like you, well, then you will love the culture at Avison Young!About Us: Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people. We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

Overview

As a Lease Administrator I at Avison Young, you will support the day-to-day administration of commercial lease agreements within our Occupier Services Global Lease Administration team. This role focuses on ensuring accuracy and consistency across lease data, from abstraction and system entry through to supporting billing and collections processes. It is well-suited for a detail-oriented and organized individual with a foundational understanding of commercial real estate who is looking to develop their skills in a structured, fast-paced environment. This position is open to being hybrid with a several days working from an Avison Young office, and flexibility of a couple of days working from home.

What Success Looks Like

• Lease data is consistently accurate, complete, and maintained in alignment with established standards.
• Critical dates and lease obligations are proactively tracked with no missed deadlines.
• Rent charges and supporting data are reviewed accurately with minimal corrections required.
• Issues are identified early and resolved efficiently with appropriate escalation when needed.
• Internal stakeholders and clients receive timely, clear, and reliable responses.

The base salary is aligned with market data and is estimated to be between $65,000 to $70,000 with the ability to achieve additional compensation through a bonus. This salary range reflects base compensation for the position across all Canadian locations. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. This posting is for an existing vacancy withing our organization.

Please note: this position is open to all of our Canadian locations and is open to remote work depending on location.

Responsibilities

• Abstract and input key lease data into lease administration systems, ensuring accuracy of financial terms, critical dates, and obligations.
• Maintain organized and up-to-date lease documentation and records to support data integrity and accessibility.
• Support rent administration processes, including review of tenant charges in accordance with lease terms.
• Partner with accounting to track accounts receivable and assist with rent collection follow-up as needed.
• Monitor lease requirements, including critical dates, expirations, and options; proactively flag key events.
• Generate standard lease administration reports (e.g., rent rolls, critical date tracking, occupancy reporting).
• Perform quality control reviews to ensure lease data accuracy and compliance with established standards.
• Support onboarding and transition of accounts, including data validation and issue resolution.
• Analyze lease data and documentation to identify discrepancies and resolve routine and moderately complex issues.
• Respond to lease-related inquiries from internal stakeholders and tenants in a timely and professional manner.
• Contribute to team performance through accuracy, timeliness, and adherence to established processes.
• Perform additional responsibilities as assigned.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree in Real Estate, Finance, Business, or a related field preferred.
• 1–3 years of relevant experience, preferably in commercial real estate, lease administration, or property management.
• Proficiency in Microsoft Office Suite, particularly Excel, with the ability to perform calculations (e.g., percentages, escalations).
• Experience with lease administration or property management systems (e.g., CoStar, Leasecake, Corom, MRI/ProLease, Tango, TRIRIGA) preferred.
• Strong attention to detail with a high level of accuracy in data entry and documentation.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with a professional, client-focused approach.
• Self-motivated and able to work both independently and as part of a team.

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially.