Lease Administration Manager

YM Inc; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health and dental benefits

Paid sick days

Employee discount

Tuition reimbursement

Training and development

Career advancement

Job summary

YM Inc. seeks a Lease Administration Manager to oversee the preparation, review and management of lease documentation for its 100+ store portfolio. You will ensure accuracy, compliance, and timely rent obligations while partnering with Legal, Finance and Operations.

You will lead CAM reconciliations, rent rolls, and extension negotiations, driving cost control and governance across the retail network.

Qualifications

• Post-secondary education in a related field.
• 7–10 years of commercial lease administration experience.
• Experience in a multi-unit retail environment.
• Ability to interpret complex lease documents and communicate findings.
• Strong analytical, organizational and problem-solving skills.
• Proficient in Excel and Word; Lawson experience is an asset.
• Strong negotiation and communication skills.
• Ability to work under pressure and meet deadlines.
• Detail-oriented with high accuracy; strategic thinker.

Responsibilities

• Review, abstract, and interpret lease agreements and amendments.
• Track and manage critical dates and negotiate extensions.
• Maintain standardized lease language, templates, and clause libraries.
• Audit landlord billings and CAM reconciliations.
• Support store openings, relocations, and closures from a lease perspective.
• Collaborate with Legal, Finance, Construction and Operations.
• Respond to audit inquiries.

Skills

Analytical skills

Negotiation

Communication

Time management

Attention to detail

Strategic thinking

Collaboration

Education

Post-secondary education

Tools

Lawson

Microsoft Office

Excel

Job description

Pay:CA$60,000.00 – CA$80,000.00 per year

Job description:

YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 800 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Forever 21, Urban Kids, Suzy Shier, Bluenotes, West 49, Amnesia, Charlotte Russe, Rue 21 and Mandee.

Our goal is to sustain performance that exceeds expectations. We are committed to creating a culture where people feel valued and inspired to achieve results. We give our people the appropriate tools, freedom and authority to make decisions. They are accountable for their actions and we recognize their efforts and reward their results. We attract and nurture the best people by providing leadership opportunities, career development and continuous learning. We are committed to leading by example and with integrity. We treat people with respect and dignity, promote the benefits of diversity and address challenges in a direct and compassionate manner. We engage people in our goals and objectives; we listen and act on new ideas where possible. That is our Philosophy.

How you will make a difference:

The Lease Administration Manager oversees the preparation, review, and management of all lease documentation across the company’s retail store portfolio (100+). This role ensures accuracy, compliance, and consistency in lease agreements while mitigating legal and financial risk. Reporting to the VP Finance, the Manager serves as the subject matter expert on commercial lease terms, and reviews rent payments schedules and other documentation with the team to ensure all lease obligations are met.

What You’ll Do:

Duties and responsibilities include, but are not limited to, the following:

Lease Documentation Review & Management

• Review, abstract, and interpret lease agreements, amendments, renewals, and related legal documents for accuracy and completeness
• Ensure all lease terms are correctly captured in the lease management application
• Identify and flag discrepancies, missing clauses, or unfavorable terms for escalation
• Maintain standardized lease language, templates, and clause libraries across locations
• Track and manage critical dates including lease commencement, rent escalations, and expiration dates, and negotiate and complete extension agreements as directed

· Report on the progress of deals to senior management at regular leasing meetings

Financial Analysis & Cost Control

• Review and validate CAM reconciliations, and year-end adjustments
• Audit landlord billings for compliance with lease terms
• Process tenant improvement allowances and monitor collection
• Review and approve rent rolls used to support rent payments
• Oversee monthly rent payments and all required lease obligations
• Calculate percentage rents payable and CAP stores refund due
• Identify opportunities for cost recovery and savings

Cross-Functional Collaboration

• Partner with Legal, Finance, Construction, and Operations teams
• Serve as primary liaison with landlords, property managers, and external legal counsel on lease matters
• Support store openings, relocations, expansions, and closures from a lease documentation perspective
• Respond to audit inquiries from internal and external auditors

What You’ll Need:

• Post-secondary education in a related field
• 7–10 years of experience in commercial lease administration, preferably in a multi-unit retail environment
• Proven ability to interpret complex lease documents and communicate findings clearly
• Excellent analytical, organizational, and problem-solving skills
• Strong written and verbal communication skills
• Experience in conducting financial analysis (GROCs)
• Experience with Lawson an asset
• Proficient in Microsoft Office
• Strong negotiation skills
• High level computer literacy, advanced knowledge of Excel and Word
• Ability to work under pressure and tight timelines
• Demonstrated skills in corporate governance, policies and procedure
• Effective time management and organizational skills
• Detail-oriented with strong accuracy standards
• Ability to manage multiple priorities under tight deadlines
• Strategic thinker with sound judgment and decision-making
• Collaborative and proactive communicator
• Comfortable working independently in a fast-paced environment

What we offer:

• Competitive Compensation Package
• Health and Dental Benefits Plan
• Paid Sick Days
• Employee Discount
• Tuition Reimbursement
• Ongoing Training and Development
• Career Advancement Opportunities
• Being part of an amazing, supportive and collaborative team

YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.

This posting is for an open vacancy.

We do not use AI in our hiring process.

Benefits:

• Dental care
• On-site parking
• Paid time off
• Store discount

Ability to commute/relocate:

• North York, ON M6A 2W1: reliably commute or plan to relocate before starting work (required)

Experience:

• commercial lease administration: 7 years (required)
• multi-unit retail environment: 2 years (required)
• financial analysis (GROCs) : 5 years (required)

Work Location: In person