Land Services Administrative Clerk (Bilingual)

ESC Corporate Services; Toronto; Hybrid; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Growth through partnerships

Education support

Competitive salary & benefits

Recognition programs

Job summary

ESC Corporate Services is seeking a bilingual Land Services Admin Clerk in Toronto to conduct national land title searches, file legal documents, and process NOSI filings for lenders. The role reports to a Team Lead and requires precision and compliance in fast-paced workflows.

Ideal candidates have a diploma in related fields, strong attention to detail, and comfort with new systems. Hybrid in-office/remote schedule offered with two shifts.

Qualifications

• Bilingual in French and English is required.
• diploma in Business Processes, Business Systems, Office Administration, or Law Clerk studies preferred.
• Detail-oriented with ability to work independently and meet deadlines.
• Knowledge of Land Title Registries or real estate course work is an asset.
• Quick learner with strong computer skills and ability to adapt to new systems.

Responsibilities

• Conduct national land title registry searches and verify ownership and descriptions.
• Prepare and submit NOSI filings to secure lender interests.
• Process NOSI discharges to remove security interests from titles.
• Respond to department inquiries via email and phone professionally.
• Troubleshoot and escalate complex Land Title Services issues as needed.
• Adhere to deadlines and quality standards in manual and automated environments.
• Perform related duties with accuracy and compliance.

Skills

Bilingual (French & English)

Attention to detail

Independent working

Organized

Proactive communication

Education

Diploma in Business Processes / Business Systems / Office Administration / Law Clerk studies

Job description

Status: Full-time Permanent Current Vacancy

Salary Range: The annual salary for this position ranges from $42,250 - $51,750. Exact compensation may vary based on qualification, experience, and education.

Hours of Work: We are hiring for two full-time shifts, Monday through Friday, with a hybrid in-office/remote schedule:

• Shift A: 8:00 a.m. - 4:00 p.m.
• Shift B: 12:00 p.m. - 8:00 p.m.

Closing Date: September 6, 2026

We are ESC, an experienced provider that delivers solutions uniting public records data, customer authentication, corporate services, collateral management, asset recovery, and accounts receivable management which support registration, due diligence, and lending practices of clients across Canada. Our people are what drives our innovation, growth, and well-being.

We are looking for a Bilingual Land Services Admin Clerk to help with our continued growth and contribute to our future.

You will play a key role in conducting property searches, filing legal documents, and processing security interests on behalf of lenders. If you enjoy working with specialized systems, handling precise documentation, and contributing to important financial and legal processes, this could be the perfect opportunity for you. Reporting to a Team Lead, some highlights of the role include:

• Conducting national land title registry searches, including confirmation of ownership, legal descriptions, and name verification.
• Completing national PPSA Fixture Filings (NOSI Process) by preparing and submitting financing statements and land title forms to secure a lender’s interest in a property.
• Processing NOSI discharges to remove security interests from property titles in a timely and accurate manner.
• Responding to department-related email and phone inquiries professionally and accurately, ensuring clear communication with internal and external stakeholders.
• Troubleshooting and reporting customer issues related to Land Title Services, and escalating complex matters as needed.
• Accurately performing time-sensitive tasks while adhering to strict deadlines and procedural standards.
• Applying technical knowledge and attention to detail to complete work with a high degree of accuracy and compliance in both manual and automated environments.
• Other related duties.

What You’ll Need:

• Bilingual in French and English is required.
• A diploma in Business Processes, Business Systems, Office Administration, or Law Clerk studies (preferred).
• General office experience, ideally in a detail-oriented or process-driven environment.
• Knowledge of Land Title Registries and related services; real estate or personal property course work considered an asset.
• Strong attention to detail with a focus on accuracy and completeness.
• Proven ability to work productively and independently with minimal supervision.
• High level of comfort with computers and the ability to quickly learn new systems and tools.
• Organized and self-motivated, with a consistent drive to meet deadlines and maintain quality standards.

What we offer:

At ISC, we believe in progress with purpose and are proudly certified as a Great Place to Work. We’re committed to creating a supportive, inclusive, and engaging environment where people can thrive. Here’s what you can expect when you join our team:

We believe in progress with purpose.

• Growth through strategic partnerships
• Investment in new products

We support your growth.

• Education support

We care about people.

• Competitive salary and benefits package
• Recognition programs

A little more about us:

ESC is a wholly owned subsidiary of ISC. ISC is the leading provider of registry and information management services for public data and records. Throughout our history, we've excelled at delivering value to government, industry, and our community. We are the partner of choice for governments and private sector organizations seeking solutions across the information management spectrum.