Junior Project Coordinator

HDP Network Solutions Inc.; Milton; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Extended Health and Dental premiums

Paid Training

Job summary

HDP Network Solutions Inc. in Milton, Ontario is seeking a Junior Project Coordinator to support the Project Manager in planning, coordination, monitoring, and successful execution of projects from initiation through completion.

This role helps maintain project documentation, tracks progress, coordinates resources and stakeholders, and supports reporting. It also contributes to GIS mapping, databases, dashboards, and tracking systems to ensure project delivery and efficient field operations.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office Suite.
• Experience with GIS software is an asset.
• Valid G-Class Driver's License is an asset.

Responsibilities

• Assist Project Manager with planning, scheduling, coordinating, and executing projects throughout the project lifecycle.
• Prepare, maintain, and distribute project progress reports, status updates, and project documentation.
• Support GIS mapping, dashboards, and GIS-based project tracking systems.
• Maintain organized project records and document control.
• Coordinate logistics and resources for field activities.
• Contribute to project closeout packages and final deliverables.

Skills

Strong organizational skills

Time management

Verbal and written communication

Microsoft Office

GIS familiarity

Driver's license

Tools

ESRI ArcGIS

ArcGIS Online

Job description

Benefits: Extended Health and Dental premiums paid by Employer

Training: Paid Training

The Junior Project Coordinator supports the Project Manager in the planning, coordination, monitoring, and successful execution of projects from initiation through completion. This role assists with maintaining project documentation, tracking project progress, coordinating resources and stakeholders, and supporting project reporting activities.

About the Job

The position also supports the development and maintenance of GIS-based mapping, databases, dashboards, and tracking systems to support project delivery and field operations .

Responsibilities

Project Coordination & Administration

• Assist the Project Manager with planning, scheduling, coordinating, and executing projects throughout the project lifecycle.
• Support the monitoring of project activities, milestones, deliverables, and deadlines to help ensure projects remain on schedule.
• Prepare, maintain, and distribute project progress reports, status updates, and project documentation.
• Participate in project meetings with project managers, field staff, clients, contractors, and stakeholders.
• Record meeting minutes, document decisions, and track action items to completion.
• Assist with communication between internal teams, vendors, clients, and stakeholders to facilitate effective collaboration.
• Help identify project risks, issues, and delays and communicate concerns to the Project Manager.
• Maintain project tracking tools, schedules, and project-related databases.

GIS Mapping & Data Management

• Assist in maintaining and updating GIS maps, dashboards, and GIS-based project tracking systems.
• Support the maintenance of GIS databases and help ensure data accuracy, integrity, and completeness.
• Verify field-collected data and completed work performed by field staff for accuracy and completeness.
• Produce basic mapping products, reports, and spatial data analyses to support project planning and decision-making.
• Assist with project closeout activities by preparing as-built drawings, GIS maps, redline updates, and other project deliverables.

Document Control

• Maintain organized, accurate, and current project records and documentation.
• Assist in managing and tracking permits, drawings, change orders, locate tickets, correspondence, contracts, and other construction-related documents.
• Ensure document version control and proper filing procedures are followed.
• Archive project records and closeout documentation upon project completion.

Logistics & Resource Coordination

• Assist with coordinating the pickup, transportation, and delivery of project materials and equipment.
• Support scheduling of field activities and coordination of resources required for project execution.
• Support communication between office and field personnel to help ensure project requirements are met.
• Track material and equipment requirements and communicate project needs to the project team.

Project Closeout

• Assist in preparing project closeout packages, including:
• As-built drawings and maps
• Redline revisions
• Final project documentation
• GIS database updates
• Verify all project documentation is complete and submitted according to project requirements.
• Assist with compiling and organizing final project records for client submission.

Additional Responsibilities

• Perform other duties and special projects as assigned by the Project Manager.
• Participate in training and development opportunities to build project coordination, GIS, and project management skills.
• Support continuous improvement initiatives and contribute to the successful delivery of projects.

Qualifications

Skills

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Experience using ESRI ArcGIS, ArcGIS Online, and related GIS applications is considered an asset.
• Ability to interpret maps, spatial data, and project-related GIS information.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to work both independently and as part of a team.
• Valid G-Class Driver's License is considered an asset.