Project Coordinator

95 Development Inc.; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

95 Development Inc. is seeking a capable Project Coordinator to work with Project Managers in Toronto, coordinating schedules, updates, and essential project documentation. You will assist in tender preparation, organize meetings, and support permit applications while maintaining tight timelines.

Responsibilities include budget monitoring, vendor communications, and ensuring proper close-out procedures. The role requires strong communication, detail-orientation, and the ability to multitask in a

Qualifications

• Proficient in AutoCAD, Revit, MS Project software.
• Ability to read and understand Architectural drawings and specifications.
• Proficient in Microsoft Excel, Word & Outlook.
• Strong communication skills, both oral and written.
• Ability to multitask, prioritize and work with tight deadlines.
• Detail-oriented with strong analytical and organizational skills.
• Proactive mindset and willingness to identify opportunities for improvement.

Responsibilities

• Coordinate tender receipt and opening.
• Schedule and attend Tender meetings.
• Organize and attend weekly, bi-weekly or monthly project meetings.
• Organize and attend site visits; create and manage deficiency lists and project photos.
• Assist with Budget monitoring and updates.
• Communicate with consultants and architects regularly.
• Assist with permit application process.
• Ensure construction timelines are up to date and in accordance with project notifications.
• Communicate with vendors for site coordination, invoices, POs, payments, permit applications.
• Ensure issue of close out checklist and submission of close out documents.
• Ensure proper documentation and processes for every project.
• Contact new vendors and collect vendor information for system setup.
• Assist team members with training and use of implemented processes and tools.

Skills

Communication skills

Independence

Multitasking

Deadline-driven

Attention to detail

Teamwork

Proactive mindset

Tools

AutoCAD

Revit

MS Project

Excel

Word

Outlook

Job description

Work closely with Project Managers, coordinating schedules, communicating project progress, assisting with documents and processes.

Participate in tender and contract preparation - coordinate tender receipt and opening. Schedule and attend Tender meetings.

Organize and attend weekly, bi-weekly or monthly project related meetings.

Organize and attend site visits. Create and manage deficiency lists and project photos.

Assist with Budget monitoring and updates.

Assist with collecting project related drawings. Communicate with consultants and architects regularly.

Assist with permit application process.

Assist to ensure construction timelines are up to date and in accordance with project notifications.

Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application.

Ensure issue of close out checklist and submission of close out documents.

Ensure execution of proper documentation and process for every project.

Contact new vendors and collect vendor information for system set-up.

Assist team members with any training and use of implemented processes and

Core Duties -

Performs all work in support of our Corporate Values of Pride, Accountability, Integrity and Diligence; Demonstrates strong and visible support of our values.

Performs all work in accordance with all established regulatory and compliance and safety requirements.

All other duties as assigned

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:

The candidate should be service oriented and have excellent oral & written communication skills. The fast paced work environment requires the incumbent to be independent with minimal supervision and self-motivated. The successful candidate will be able to prioritize tasks, meet steep deadlines, work under pressure and be accountable to various reporting structures.

EXPERIENCE & TECHNICAL SKILLS:

Proficient in AutoCAD, Revit, MS Project software.

Ability to read and understand Architectural drawings and specifications.

Ability to work under pressure.

Ability to multi-task, prioritize and work with tight deadlines.

Proficient in Microsoft Excel, Word & Outlook.

Strong attention to detail.

Strong analytical and organizational skills.

Excellent communication skills both oral and written.

Ability to work independently and as a team.

Proactive mindset. Upgrading and identifying opportunities for improvement.