Jobs (Edmonton): Office Administrator – Fringe Theatre

Theatre Alberta; Edmonton; Sur place; CAD 35 000 - 52 000; Plein temps

Résumé du poste

Fringe Theatre in Edmonton is seeking an Office Administrator to support daily operations under the Director of Engagement. This on-site role requires a highly organized, people-friendly individual who can manage front desk duties, ticket orders, data entry, and general office tasks.

You will collaborate with the Engagement team, coordinate supplies, assist with invoicing, calendar management, and support festival activities and donor communications as needed.

Responsabilités

• Offer radical hospitality as the first point of contact with our community, be that through phone and email inquiries, or greeting visitors at the front desk
• Process ticket orders, data entry, and assist in the maintenance of Fringe Theatre databases
• Coordinate, purchase, maintain, and organize all shared office supplies and equipment
• Support the Engagement team through Rental inquiries and estimates for Rental Agreements
• Support the Engagement and Finance team with invoicing
• Support the Development Department via donor calls including updating banking/financial information and distribution of thank you materials
• Project manage Fringe Theatre’s online Shop and Festival Merchandise inventory
• Support Festival activities, including being the staff liaison for the Administration Volunteer Team and coordinating front desk activities with Artist Services
• Support basic financial administration, including entering and reconciling accounts, cash collections and deposits, cheque printing etc. as needed
• Manage internal calendars, including managing grant cycles and reporting deadlines, board and committee schedules and other team milestones; and
• Data entry and filing as needed and other administrative duties or special projects as they arise.

Description du poste

Jobs (Edmonton): Office Administrator – Fringe Theatre

Overview:
The Office Administrator supports the efficient administrative function of Fringe Theatre’s day-to-day operations. This position is directly supported by the Director of Engagement while collaborating cross-departmentally with all Directors. The Office Administrator’s hours of work will be completed on site and will be scheduled to support the operational needs of the administration office.

Is it you we’re looking for?

• You’re an outgoing, hyper-organized administrative dynamo who loves people as much as you love a good database or spreadsheet.
• You’ve turned multi-tasking into an artform and can do it with grace. You believe in radical hospitality and treat everyone with care and respect.
• You thrive in a busy, creative environment and relish a workplace where no two days are the same.
• You love a good challenge and are awesome at meeting deadlines.
• You are a team player who takes initiative and can work independently.
• You are a creative problem solver who enthusiastically works with your teammates to find the best possible solution.
• You bring an open and positive energy to everything you do. You believe in the power of theatre and storytelling and are an enthusiastic appreciator of the arts.

Collaborating closely with Fringe’s administrative team, and supporting Fringe’s Engagement team as needed, the Office Administrator will:

• Offer radical hospitality as the first point of contact with our community, be that through phone and email inquiries, or greeting visitors at the front desk;
• Process ticket orders, data entry, and assist in the maintenance of Fringe Theatre databases;
• Coordinate, purchase, maintain, and organize all shared office supplies and equipment;
• Support the Engagement team through Rental inquiries and estimates for Rental Agreements;
• Support the Engagement and Finance team with invoicing;
• Support the Development Department via donor calls including updating banking/financial information and distribution of thank you materials;
• Project manage Fringe Theatre’s online Shop and Festival Merchandise inventory;
• Support Festival activities, including being the staff liaison for the Administration Volunteer Team and coordinating front desk activities with Artist Services;
• Support basic financial administration, including entering and reconciling accounts, cash collections and deposits, cheque printing etc. as needed;
• Manage internal calendars, including managing grant cycles and reporting deadlines, board and committee schedules and other team milestones; and
• Data entry and filing as needed and other administrative duties or special projects as they arise.