Jobs (Edmonton): Vendor Assistant – Fringe Theatre

Theatre Alberta; Edmonton; On-site; CAD 25,000 - 36,000; Part time

Job summary

Theatre Alberta in Edmonton is seeking a Vendor Assistant for the Edmonton International Fringe Theatre Festival. The role focuses on radical hospitality, vendor care, and execution of event details, with strong verbal and written communication needed.

The position involves coordinating vendor rules, load-ins/outs, and ensuring vendor needs are met while collaborating with Production and Operations teams. Flexible evenings and weekends are required, with outdoor work and light lifting.

Qualifications

• Experience in arts administration or event planning preferred.
• Ability to lift up to 40 lbs and work outdoors in varying weather.
• Flexible scheduling with evenings and weekends.

Responsibilities

• Facilitate vendor load–in and load–out per schedule.
• Monitor vendors during the festival and ensure regulatory compliance.
• Distribute supplies (pop, water, ice) per vendor agreements.
• Collaborate with Production and Crowd Management teams.
• Conduct site inspections and complete a final report at contract end.

Skills

Vendor coordination

Event logistics

Radical hospitality

Communication

Job description

Jobs (Edmonton): Vendor Assistant – Fringe Theatre

Vendor Assistant at the Edmonton International Fringe Theatre Festival
Compensation: $22/hour, 40 hours/week for a 4-week contract plus 20 hours of flexible onboarding (180 hours total)
Anticipated Start Date: July 27, 2026
Anticipated End Date: August 28, 2026
Reports to: Festival Production Manager & Interim Operations Director

Overview
Reporting to the Festival Production Manager & Interim Operations Director, the Vendor Assistant will support all food and artisan Vendors leading up to and during the Edmonton International Fringe Theatre Festival. The Vendor Assistant will provide hands‑on coordination of site logistics as well as radical hospitality for our Vendors. This position includes opportunities to collaborate with and support other organizational activities and production departments.

Job Description
This role is focused on radical hospitality and client care and execution of event details. This role requires a skilled verbal and written communicator. The ideal candidate:

• Understands and can communicate the rules, regulations, processes, and fees for Vendors;
• Facilitates Vendors’ load in and load out according to a predetermined schedule;
• Monitors and supports Vendors throughout the Festival, ensuring compliance to all rules and regulations and that Vendors’ needs are addressed appropriately;
• Facilitates distribution of pop, water, ice and other goods and services as determined by our Vendor agreements;
• Collaborates with Production and Crowd Management teams and works closely with Operations Director and Festival Production Manager to ensure a positive experience for Patrons and Vendors;
• Performs equipment and site inspections, including load out inspection to determine property damage; and
• Completes a final report at the end of the contract.

This role requires flexible scheduling and includes evening and weekend work. Vendors are located outdoors, so candidates must be comfortable in a variety of weather, lifting (up to 40lbs), and be comfortable walking/standing for the majority of their shifts.

Is it you we’re looking for?
You’re an emerging arts administrator, event planner, or stage manager who loves a hands‑on project. You’re detail oriented and love managing all the little bits that make up the big picture. You’re an unflappable people‑person. Whether it’s over the phone, email, or in person, you love a good conversation. You are confident, a problem solver, and can work independently. You bring collaborative, open, and welcoming energy to everything you do, but you know how and when to focus on the rules and regulations of a given situation.