Job Opportunity: Publishing Assistant, Freehand Books

Freehand Books; Calgary; Hybride; CAD 42 000 - 48 000; Plein temps

Avantages offerts par ce poste

Benefits package

Two weeks vacation

Time off between Christmas and NewYear

Résumé du poste

Freehand Books in Calgary is seeking a Publishing Assistant to manage administrative duties across editorial, design, production, distribution, rights and translations. You will handle metadata, ebook workflows and grant reporting while supporting author communications and marketing activities.

The role emphasizes organization, multi-tasking, and strong writing skills, with familiarity in publishing platforms and CoreSource as asset.

Qualifications

• Strong administration and organizational skills.
• The ability to multi-task and manage competing priorities and deadlines with minimal supervision
• Ability to work cooperatively and maintain productive working relationships with multiple partners in a fast-paced environment
• Strong creative problem-solving abilities
• Strong writing and communication skills
• Experience with ONIX, metadata, accessibility standards, CoreSource and other publishing-related digital platforms is an asset
• Proficiency in MS Word, Excel, Adobe Creative Suite, Outlook, shared file storage platforms
• Familiarity with and/or education in the publishing industry is an asset

Responsabilités

• Create, update and distribute metadata files
• Coordinate ebook creation and distribution
• Provide administrative support in editorial, design, production, distribution, rights and translations
• Administration of various financial and bookkeeping functions, including processing royalties, entering and preparing monthly sales reports
• Complete and submit annual grant applications and reports
• Primary point of contact for author communications
• Ongoing support, feedback and assistance throughout the publication process
• Problem solving and tracking deliverables
• Support the marketing and promotion functions at Freehand Books
• Prepare pitches for sales conference, festivals, booksellers, media
• Prepare and distribute monthly newsletter
• Update and maintain website and social media channels
• Prepare submissions for various projects and awards
• Prepare and send title information sheets and review copies
• Event coordination, including book launches, author events and attendance at events as needed
• Coordinate advertising content and placement

Connaissances

Administration

Organizational skills

Multi-tasking

Communication

Writing

Publishing platforms

ONIX

Metadata

MS Word

Excel

Adobe Creative Suite

Outlook

Shared file storage

Outils

MS Word

Excel

Adobe Creative Suite

Outlook

Shared file storage

Description du poste

Freehand Books is looking for a highly organized individual with strong communication skills to join our small team on a full-time basis as Publishing Assistant. The successful candidate will be responsible for the administrative duties of the press, and will tackle a wide range of tasks to assist the Managing Editor. Responsibilities include:

Provide administration management and support in the following areas:

• Create, update and distribute metadata files


• Coordinate ebook creation and distribution


• Provide administrative support in the areas of editorial, design, production, distribution, rights and translations


• Administration of various financial and bookkeeping functions, including processing royalties, entering and preparing monthly sales reports


• Complete and submit annual grant applications and reports

Primary point of contact for author communications

• Ongoing support, feedback and assistance throughout the publication process


• Problem solving and tracking deliverables

Support the marketing and promotion functions at Freehand Books

• Prepare pitches for sales conference, festivals, booksellers, media


• Prepare and distribute monthly newsletter


• Update and maintain website and social media channels


• Prepare submissions for various projects and awards


• Prepare and send title information sheets and review copies


• Event coordination, including book launches, author events and attendance at events as needed


• Coordinate advertising content and placement

Skills and qualifications

• Strong administration and organizational skills


• The ability to multi-task and manage competing priorities and deadlines with minimal supervision


• Ability to work cooperatively and maintain productive working relationships with multiple partners in a fast-paced environment


• Strong creative problem-solving abilities


• Strong writing and communication skills


• Experience with ONIX, metadata, accessibility standards, CoreSource and other publishing-related digital platforms is an asset


• Proficiency in MS Word, Excel, Adobe Creative Suite, Outlook, shared file storage platforms


• Familiarity with and/or education in the publishing industry is an asset

Job Title: Publishing Assistant
Position: Full-time, must live in Calgary or Edmonton
Salary: $45,000 per year plus benefits package, two weeks vacation, and time off between Christmas and New Year’s
Report: Freehand Managing Editor
Structure: Hybrid working model