Editorial, Design, and Production Specialist

University of Toronto Press; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A major academic publishing house in Toronto is seeking an Editorial, Design, and Production Specialist for a 1-year contract. The role involves managing editorial workflows for scholarly journals and ensuring timely publications. Candidates should have experience in publishing and excellent communication skills. Benefit from a diverse and inclusive work environment focused on representation.

Qualifications

• 3-5 years’ experience in journal publishing or related environment.
• French language is an asset.

Responsibilities

• Manage editorial and production workflows for scholarly journals.
• Oversee publications from manuscript submission to publication.
• Maintain publishing schedules and budgets.
• Facilitate communication with internal staff and external vendors.
• Coordinate copyediting and monitor compliance with publishing styles.
• Prepare and distribute reports related to journal schedules.

Skills

Excellent interpersonal and communication skills

Problem-solving

Flexibility and adaptability

Organizational skills

Time management

Attention to detail

Initiative and teamwork

Proficiency in Adobe Creative Suite

Familiarity with e-publishing

Strong proofreading skills

Education

Post-secondary graduate or equivalent combination of education/experience

Publishing certificate

Tools

Adobe InDesign

XML

MS 365

Job description

Overview

Editorial, Design, and Production Specialist – 1 year contract

Reports to: Manager, Editorial, Design, and Production

Division: Publishing

Location: 800 Bay Street, Toronto

What you’ll be doing

• Manage editorial and production workflows for a portfolio of scholarly journals, ensuring titles are published in print and digital formats according to schedule.
• Oversee responsibility for publications assigned, from manuscript submission through copyediting and PDF proofs to print and digital publication.
• Maintain publishing schedules and deadlines; manage budgets for editorial and production work.
• Facilitate clear communication and collaborative relationships with internal staff, authors and editors, and external vendors and freelancers.
• Assess manuscript and image files for completeness and compliance with publishing style; send manuscripts to vendors for content preparation and XML tagging.
• Coordinate freelance and vendor copyediting, enforce deadlines, and monitor quality and compliance with publishing styles.
• Prepare production costs, obtain print quotes from printing vendors, and oversee the printing process to ensure quality and timeliness.
• Evaluate and consolidate requested author revisions and final editor changes using Adobe Acrobat; review typeset revisions for accuracy and check final print-ready PDF files.
• Perform quality control on EPUBs and web PDFs.
• Collect appropriate copyright permissions to reproduce images, poetry, and other materials as needed.
• Prepare and distribute reports and data related to journal schedules, submissions, usage, and readership.
• Proofread jacket and cover copy, marketing materials, and other text as required.
• Organize and attend journal editorial board and publishing meetings; take minutes and prepare reports, agendas, and other documents.
• Participate in special projects and internal training initiatives, and other assignments as required.

Education, Qualifications, and Experience

• Post-secondary graduate, or equivalent combination of education/experience
• 3-5 years’ experience in journal publishing or related environment (editorial and/or production)
• Publishing certificate is an asset
• French language is an asset

Knowledge, Skills, and Attributes

• Excellent interpersonal and communication skills; proactive problem-solving; flexibility, adaptability, and organizational skills
• Tact, good judgment, and ability to set, meet, and enforce deadlines
• Ability to work independently and collaboratively; initiative and teamwork
• Excellent time management and attention to detail; ability to manage multiple projects and priorities
• Proficiency in Windows, MS 365, Adobe Creative Suite (including Acrobat, InDesign)
• Familiarity with e-publishing and XML (asset)
• Familiarity with copyediting, including MLA, AMA, Chicago, and Vancouver styles (asset)
• Excellent knowledge of English spelling, grammar, style, and usage; strong proofreading skills
• Familiarity with copyright and permission issues related to publishing
• Growth mindset and commitment to continuous learning
• Values-driven approach; accountability, innovation, respect, and customer focus

About our Publishing team

The Publishing Division has a staff of over 60 full-time and contract employees and operates out of 800 Bay Street, Toronto. UTP publishes influential authors and research, with a dedication to groundbreaking new scholarship and innovative texts. Our work serves a global market of authors, academics, researchers, students, and practitioners.

About University of Toronto Press

University of Toronto Press (UTP) is one of the largest university presses in North America, publishing over 200 new scholarly, course, and general interest books each year in print and eBook formats, and more than 45 journals. UTP also manages distribution for over 200 publishers and imprints, with warehouses in Toronto and Buffalo, and runs all University of Toronto Bookstores across campuses.

For more information, please visit utorontopress.com.

We are committed to diversity and representation in our publications and within our organization. We strive to remove barriers and to create a great place to work by addressing systemic inequities.

Interested in applying?

Please visit our website to apply online: https://utorontopress.com

We thank all applicants for their interest in joining the Press; only those candidates considered for an initial interview will be contacted.

The University of Toronto Press encourages applications from all qualified candidates. If you need accommodation during the application process, please contact the People Team at 416.978.2239 ext. 2255.

This is a current vacancy within our organization.