Publishing Operations & Editorial Assistant

Freehand Books; Calgary; Hybrid; CAD 42,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Two weeks vacation

Time off between Christmas and NewYear

Job summary

Freehand Books in Calgary is seeking a Publishing Assistant to manage administrative duties across editorial, design, production, distribution, rights and translations. You will handle metadata, ebook workflows and grant reporting while supporting author communications and marketing activities.

The role emphasizes organization, multi-tasking, and strong writing skills, with familiarity in publishing platforms and CoreSource as asset.

Qualifications

• Strong administration and organizational skills.
• The ability to multi-task and manage competing priorities and deadlines with minimal supervision
• Ability to work cooperatively and maintain productive working relationships with multiple partners in a fast-paced environment
• Strong creative problem-solving abilities
• Strong writing and communication skills
• Experience with ONIX, metadata, accessibility standards, CoreSource and other publishing-related digital platforms is an asset
• Proficiency in MS Word, Excel, Adobe Creative Suite, Outlook, shared file storage platforms
• Familiarity with and/or education in the publishing industry is an asset

Responsibilities

• Create, update and distribute metadata files
• Coordinate ebook creation and distribution
• Provide administrative support in editorial, design, production, distribution, rights and translations
• Administration of various financial and bookkeeping functions, including processing royalties, entering and preparing monthly sales reports
• Complete and submit annual grant applications and reports
• Primary point of contact for author communications
• Ongoing support, feedback and assistance throughout the publication process
• Problem solving and tracking deliverables
• Support the marketing and promotion functions at Freehand Books
• Prepare pitches for sales conference, festivals, booksellers, media
• Prepare and distribute monthly newsletter
• Update and maintain website and social media channels
• Prepare submissions for various projects and awards
• Prepare and send title information sheets and review copies
• Event coordination, including book launches, author events and attendance at events as needed
• Coordinate advertising content and placement

Skills

Administration

Organizational skills

Multi-tasking

Communication

Writing

Publishing platforms

ONIX

Metadata

MS Word

Excel

Adobe Creative Suite

Outlook

Shared file storage

Tools

MS Word

Excel

Adobe Creative Suite

Outlook

Shared file storage

Job description

Freehand Books in Calgary is seeking a Publishing Assistant to manage administrative duties across editorial, design, production, distribution, rights and translations. You will handle metadata, ebook workflows and grant reporting while supporting author communications and marketing activities.

The role emphasizes organization, multi-tasking, and strong writing skills, with familiarity in publishing platforms and CoreSource as asset.