Job Posting: Finance & Administrative Assistant

The Meliorist; Lethbridge; Hybrid; CAD 23,000 - 30,000; Full time

Job summary

The Meliorist is seeking a dependable Finance & Administrative Assistant to support bookkeeping, expense processing, and financial recordkeeping for a nonprofit student publication. Under the Business Manager, you will assist with reconciliations, budget monitoring, and admin tasks, while handling confidential information responsibly.

This 13‑month term offers hands‑on experience in nonprofit financial administration, with mentorship and professional development opportunities.

Qualifications

• Familiarity with basic bookkeeping principles.
• Experience with office administration and financial records is an asset.
• Interest in nonprofit operations and governance.

Responsibilities

• Assist with bookkeeping and record financial transactions.
• Prepare and process invoices, payments, expenses, and reimbursements.
• Assist with monthly bank reconciliations and financial reporting.
• Maintain organized financial records and supporting documents.
• Support budget monitoring and preparation for management and Board.

Skills

Attention to detail

Excel proficiency

Bookkeeping basics

Organizational skills

Confidential handling

Time management

Communication skills

Independent & collaborative

Education

Accounting, Finance, Management, Business, Economics student

Job description

Independent student publication since 1967

Job Title: Finance & Admin Assistant

Reports to: Business Manager
Work Term: September 1, 2026–September 30, 2027 (13-month term)
Work Hours: Flexible, up to a maximum of 20 hours per month based on operational needs. Staff are expected to work from The Meliorist’s on-campus office for a minimum of 10 hours per month.
Compensation: $17–$22/hour, dependent on experience.

About The Meliorist

The Meliorist is an independent, student-driven nonprofit at the University of Lethbridge. Through creative and dynamic publishing, we support emerging storytellers, amplify diverse voices, and connect students with the broader Southern Alberta community.

Our work is guided by five core values: Meliorism, Independence, Adaptability, Accountability, and Student-First. These values shape how we serve our community, manage our resources, and operate as an independent student organization.

Position Description

The Meliorist is seeking a dependable, detail-oriented Finance & Administrative Assistant to support the financial and administrative operations of the Society.

Working under the supervision of the Business Manager, the Finance & Administrative Assistant will assist with bookkeeping, expense processing, reconciliations, financial recordkeeping, budget monitoring, and general administration. The position also supports the preparation of financial information for management and the Board of Directors.

The successful candidate will be organized, comfortable working with numbers and spreadsheets, and able to handle confidential information responsibly.

This position provides hands‑on experience in bookkeeping, financial administration, nonprofit operations, and organizational management. Training, mentorship, and professional development opportunities will be provided.

Key Responsibilities

• Assist with bookkeeping and record financial transactions in accounting software.
• Prepare and process invoices, payments, expenses, and reimbursements.
• Assist with monthly bank and account reconciliations.
• Maintain accurate and organized financial records and supporting documentation.
• Assist with budget monitoring and preparation of financial reports for management and the Board of Directors.
• Support data entry, document management, and general administrative functions.
• Identify discrepancies and communicate financial or administrative concerns to the Business Manager.
• Identify opportunities to improve administrative and financial processes.
• Handle confidential financial and organizational information with appropriate discretion.
• Communicate regularly with the Business Manager and maintain required on-campus office hours.
• Represent The Meliorist professionally and uphold its commitment to accountability and responsible financial stewardship.

Qualifications & Skills

The ideal candidate will demonstrate:

• Strong attention to detail and organizational skills.
• Familiarity with basic bookkeeping or accounting principles.
• Strong proficiency with Microsoft Excel or comparable spreadsheet software.
• Comfort working with numbers, financial records, and administrative documentation.
• Ability to handle confidential information responsibly.
• Strong time‑management and communication skills.
• Ability to work independently and collaboratively.
• Professionalism, reliability, and sound judgment.
• Initiative and an interest in improving organizational processes.
• Openness to feedback and professional development.

Experience with bookkeeping, accounting software, budgeting, financial administration, or nonprofit operations is considered an asset but is not required.

Students studying Accounting, Finance, Management, Business, Economics, or related disciplines may find this position particularly relevant; however, students from all academic disciplines are encouraged to apply.

What We Offer

• Hands‑on experience in bookkeeping and nonprofit financial administration.
• Practical experience with reconciliations, expense processing, budgeting, and financial reporting.
• Exposure to nonprofit governance and Board financial reporting.
• Opportunities to develop administrative, organizational, and process‑improvement skills.
• Training, mentorship, and professional development.
• Transferable experience relevant to careers in accounting, finance, business, and nonprofit administration.

Equity & Inclusion

The Meliorist Publishing Society is committed to fostering an inclusive, welcoming, and respectful environment. We encourage applications from students of all backgrounds, identities, disciplines, and lived experiences.