IT Campus Administrative & Projects Assistant

Nova Scotia Community College; Halifax; On-site; CAD 46,000 - 52,000; Full time

Job summary

Nova Scotia Community College’s Institute of Technology Campus in Halifax seeks an Administrative Assistant 2 to support the Facilities and Engineering Department. The role is based in Halifax and reports to the Facilities Manager.

The successful candidate will provide confidential admin services, manage calendars, records, and logistics, and assist with project coordination. Strong communication, teamwork and a commitment to service excellence are essential.

Qualifications

• Post-secondary certificate or diploma in Business or Office Administration with 2+ years of related experience.
• High school diploma with 10+ years of administrative experience.
• Experience in facilities management is an asset.
• Proficient with MS Office suite incl. Outlook; strong Excel/SharePoint/Office 365 knowledge.
• Experience with large databases and Maintenance Management systems is an asset.
• Comfortable in a digital environment and eager to learn new technology.

Responsibilities

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage day-to-day administrative and supportive functions, including calendar management, record/file management, and project coordination, plus liaison with internal and external communities.

Skills

Interpersonal skills

Customer service

Teamwork

Project management

Communication

Coordination

Records management

Attention to detail

Excellence

Lifelong learning

Community involvement

Education

Post-secondary certificate or diploma in Business or Office Administration

High school diploma with 10+ years administrative experience

Tools

Excel

Outlook

SharePoint

Office 365

Job description

Nova Scotia Community College’s Institute of Technology Campus in Halifax seeks an Administrative Assistant 2 to support the Facilities and Engineering Department. The role is based in Halifax and reports to the Facilities Manager.

The successful candidate will provide confidential admin services, manage calendars, records, and logistics, and assist with project coordination. Strong communication, teamwork and a commitment to service excellence are essential.