2627-175 - Administrative Assistant (OA11) - IT Campus

NSCC; Halifax; Hybrid; CAD 46,000 - 52,000; Full time

Job summary

NSCC is seeking an Administrative Assistant 2 (OA11) to support the Facilities and Engineering Department at the Institute of Technology Campus in Halifax, NS. The role focuses on confidential admin tasks, calendar management, records, and project support in a fast-paced setting.

Ideal candidates have 2+ years of related experience, MS Office proficiency, and strong communication skills; a background in facilities management is advantageous.

Qualifications

• Post-secondary certificate or diploma in Business or Office Administration plus 2+ years in a fast-paced office.
• Or high school diploma with 10+ years administrative experience.
• Experience in facilities management is a plus.

Responsibilities

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage day-to-day administrative functions, calendar management, records and file management, and liaise with internal/external communities.

Skills

Excel

Outlook

SharePoint

Office 365

Customer service

Interpersonal skills

Communication

Teamwork

Data entry

Education

Post-secondary certificate or diploma in Business or Office Administration

High school diploma with 10+ years administrative experience

Tools

Microsoft Office

Maintenance Management systems

Databases

Job description

Operational Support

Administrative Assistant 2 (OA11)

Institute of Technology Campus

Halifax, Nova Scotia

Department of Facilities and Engineering

Continuing Full-time Position: Commencing approximately November 9, 2026
Application deadline is 11:59PM, September 17, 2026

Competition No. 2627-175

Salary range: $46,293.35.04 to $51,796.00 annually

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
• Occupational experience that includes working in a facilities management environment would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, including Outlook and have strong, demonstratable knowledge of Excel, SharePoint and Office 365.
• Experience working with large databases as well as Maintenance Management systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in project management and organization.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to organizing and prioritizing requests, scheduling and logistics.
• You have proven records and information management skills and abilities specifically related to project management and legal documents.
• You have strong attention to detail and task prioritization skills.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.
• You show a strong commitment to community involvement.

Responsibilities

What you will be doing…

As part of the Facilities and Engineering Department, you will:

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping, file management, project management support, and liaising with internal and external communities, as well as other related administrative duties, as required.

Additional Information

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR & Talent Consultant, at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.