Office Assistant II

Halifax Water; Halifax; On-site; CAD 42,000 - 54,000; Full time

Job summary

Halifax Water is seeking an Office Assistant II to join the Capital Project Delivery & Strategic Projects teams within the Engineering & Capital Infrastructure Department. The role supports day-to-day administrative operations and coordinates with multiple departments to ensure timely processing of payment claims and change orders.

The ideal candidate will demonstrate a high degree of confidentiality, professionalism, and the ability to work independently with minimal supervision, maintaining

Qualifications

• Grade 12 plus a Business or Secretarial Certificate from a recognized educational institution.
• Three years related secretarial experience.
• A high degree of confidentiality, professionalism and the ability to work independently within minimal supervision.

Responsibilities

• Provide comprehensive administrative support to the Capital Project Delivery and Strategic Projects departments.
• Liaise and collaborate with other departments; process payment claims and change orders for contractors and consultants.
• Maintain accurate, up-to-date records and project files; support for HW applications related to project delivery.

Skills

Confidentiality

Professionalism

Independent work

Record keeping

Education

Grade 12

Business or Secretarial Certificate

Job description

Halifax Water is seeking an Office Assistant II to join the Captial Project Delivery & Strategic Projects teams within the Engineering & Capital Infrastrucutre Department. Halifax Water's goal is to be a diverse workforce that is representative of the community we serve, at all job levels. Halifax Water believes a diverse workforce positively contributes to its success and therefore encourages applications from qualified African Nova Scotians, LGBTQ+, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenious persons. Halifax Water encourages applicants to self-identify in the cover letter.

This job is a non-unionized job. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website (Work for Halifax Water | Halifax Water).

Qualifications

Minimum qualifications for this position include:

• Grade 12 plus a Business or Secretarial Certificate from a recognized educational institution.
• Other suitable equivalent combinations of directly related formal education and experience may be considered.
• Three years related secretarial experience.

As an ideal candidate, you have a high degree of confidentiality, professionalism and are able to work independently within minimal supervision, while consistently carrying out the directions of the Manager. You also have demonstrated your ability to maintain complete and accurate records along with maintaining continuity of your normal workflow despite interruptions.

Responsibilities

The Office Assistant II is responsible for providing comprehensive administrative support to the Capital Project Delivery and Strategic Projects departments and ensuring smooth day-to-day administrative operations by liaising and collaborating with other departments, processing payment claims and change orders for contractors and consultants; undertaking utility reviews, reconciliation reports and correspondences; and maintaining accurate, up-to-date records and project files. This position involves being the department point of contact for various inquiries and reports, and providing data entry and support for HW applications associated with project delivery.