Invoicing Entry Clerk

finning; Edmonton; On-site; CAD 32,000 - 34,000; Full time

Job summary

Finning Canada is seeking a Temporary Invoicing Entry Clerk for 18 months to enter invoices into customer portals and resolve any rejected invoices by obtaining missing backups. You will work with internal teams to resolve billing errors and maintain accurate records.

Based in North-West Edmonton, this hybrid role requires 3 days per week in the office and offers CAD 23–25 per hour. Ideal candidates have strong data entry skills, Excel proficiency, and ERP experience (Ariba/Fieldglass).

Qualifications

• Previous administrative, data entry, or invoicing experience is preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset.
• Strong attention to detail and accuracy when entering and reviewing data.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Invoice Entries 70%: Daily analysis and reporting on invoicing status; Daily entries of invoicing transactions into the customer's AP system; Reviewing previous days billing, ensuring the correct backup is included for entry into external AP portals; Investigate and resolve discrepancies.
• Reconciling Report 20%: Ensure tracking report is updated daily with detailed notes; Ensure nothing goes beyond KPI goals.
• Working with internal and external customers 10%: Work with branches, Shared Service and Customer Account Rep to clean up old unpaid invoices; Requesting invoice backup; Enabling new customer in AP portals; Process Improvement/Automation.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Data entry experience

Tools

Microsoft Excel

Microsoft Outlook

ERP systems (Ariba, Fieldglass)

Job description

Company: Finning Canada

Number of Openings: 1

Worker Type: Temporary (Fixed Term)

Position Overview:

Finning Canada is looking to hire a Temporary Invoicing Entry Clerk for 18-months who will be responsible for entering invoices into customer portals. Handling any rejected invoices, following up with any missing corresponding back up. Working with internal departments to resolve any billing errors.

The role is based in North-West Edmonton and is a Hybrid role with 3-days a week in the office and the hourly rate for this role is $23 to $25 per hour.

Job Description:

Major Job Functions:

• Invoice Entries 70%
  • Daily analysis and reporting on invoicing status
  • Daily entries of invoicing transactions into the customer's AP system
  • Reviewing previous days billing, ensuring the correct backup is included for entry into external AP portals.
  • Investigate and Resolution any discrepancies
• Reconciling Report 20%
  • Ensure tracking report is updated daily with detailed notes
  • Ensure nothing is goes beyond the set KPI goals
• Working with internal and external customers 10%
  • Work with branches, Shared Service and Customer Account Rep to clean up old unpaid invoice.
  • Requesting invoice back up
  • Enabling new customer in AP portals
  • Process Improvement/Automation

Required Skills:

• Previous administrative, data entry, or invoicing experience is preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset.
• Strong attention to detail and accuracy when entering and reviewing data.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.