Invoicing Clerk

Aylo Careers; Montreal; Hybrid; CAD 35,000 - 45,000; Full time

Job summary

Aylo Careers in Montreal, QC is seeking a detail-oriented Invoicing Clerk to join our IT Procurement team in an entry-level role with a hybrid office setup. You will help ensure billing accuracy and support day-to-day procurement operations.

You will process invoices, review billing data, respond to routine inquiries, and maintain invoicing records. This position offers a growth path within a fast-paced finance function.

Qualifications

• 0–1 year of related experience.
• Excellent knowledge of Microsoft Office Suite and basic computer programs.
• Accurate typing and data entry skills.
• Excellent attention to detail.
• Comfortable learning new software/invoicing systems on the job.

Responsibilities

• Process invoices accurately and on schedule, ensuring billing details, pricing, and quantities match customer orders, contracts, or agreed terms.
• Review invoice data and billing calculations for accuracy, correcting discrepancies or escalating errors.
• Respond to routine billing inquiries from customers, Sales, and Customer Service, and coordinate with Finance to resolve simple disputes or payment questions.
• Enter and update customer billing information, invoice records, and pricing details in the invoicing system, and compile basic reports for supervisors or Finance.
• Assist with month-end and quarter-end tasks by pulling invoicing records, organizing billing documentation, and supporting reconciliation efforts as directed.

Skills

Microsoft Office

Data entry

Attention to detail

Time management

Communication

Job description

Established in 2004, we are a tech pioneer offering world-class adult entertainment and games on some of the internet’s safest and most popular platforms. With the support of an international team of dynamic and collaborative innovators, we are on a mission to enable safe user experiences and empower our communities by celebrating diversity, inclusion, and expression - all while maintaining robust trust-and-safety protocols.

We embrace the best of both worlds! Local talent can thrive in our collaborative office space with the flexibility of a hybrid work environment, while remote team members play an integral role in shaping our dynamic culture from afar. We have offices in Montreal (Quebec), Austin (Texas) and Nicosia (Cyprus).

*A select number of positions require full-time in office attendance*

We are seeking a detail-oriented Invoicing Clerk to join our IT Procurement team. In this entry-level role, you will help ensure billing accuracy and support smooth day-to-day procurement operations.

What you'll be doing:

• Process invoices accurately and on schedule, ensuring billing details, pricing, and quantities match customer orders, contracts, or agreed terms, while following established invoicing procedures and checklists to keep billing cycles on track.
• Review invoice data and billing calculations for accuracy, correcting discrepancies or escalating errors and recurring issues to the appropriate department or supervisor.
• Respond to routine billing inquiries from customers, Sales, and Customer Service, and coordinate with Finance to resolve simple disputes or payment questions.
• Enter and update customer billing information, invoice records, and pricing details in the invoicing system, and compile basic reports (e.g., outstanding invoices, aging summaries) for supervisors or Finance.
• Assist with month-end and quarter-end tasks by pulling invoicing records, organizing billing documentation, and supporting reconciliation efforts as directed.

What you'll need to be successful:

Must haves:

• 0-1 year of related experience.
• Excellent knowledge of Microsoft Office Suite and basic computer programs.
• Accurate typing and data entry skills.
• Excellent attention to detail.
• Comfortable learning new software/invoicing systems on the job.
• Good organizational skills and ability to meet deadlines.
• Clear communication skills for handling routine internal and external inquiries.
• Ability to follow set procedures and checklists.

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees

In this role you may be exposed to adult content

FRENCH TO FOLLOW:

This disclaimer is to notify you that personal data relating to you has been collected by Aylo ("Controller"). This includes your personal data either submitted by you, obtained from publicly available sources (e.g., LinkedIn), or provided to us by someone with your consent, referred you for potential employment. Note that, you can withdraw your consent at any time by reaching out to us.

Your personal data has been collected and will be processed by Controller for the following purposes:

• managing our recruitment related activities;
• setting up and conducting interviews and tests for you;
• evaluating and assessing the results pertaining to interviews and tests; and
• for purposes otherwise needed for evaluating your candidacy for employment at our company

provided however, that we may not process your data for all of the aforementioned purposes.

Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by a Controller, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data has been transferred to the United States subject to appropriate additional safeguards under Standard Contractual Clauses.

Your personal data will be retained by Controller as long as we determine it is necessary to evaluate your application for employment and according to our data retention period specified in our privacy policy.

If you would like to know more about our privacy/data retention policy, feel free to check out our privacy policy.