Inventory & Licensing Administrator

The 401 Group; Kitchener; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

On-site Parking

Employee pricing on parts and service

Health & wellness benefits

Referral bonus opportunities

Job summary

The 401 Group is seeking an organized Inventory Administrator to join our team in Kitchener. This role focuses on maintaining accurate inventory records, processing documentation, and coordinating with multiple departments to ensure smooth operations.

Key duties include managing inventory files, processing dockets and inter-company mail, and supporting the Rental Administrator as needed. Strong MS Office skills and attention to detail are essential for success in a fast-paced environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.

Responsibilities

• Create, maintain, and manage inventory files and related requests throughout all stages of the inventory process.
• Handle inter-company phone calls and email correspondence in a professional and timely manner.
• Process all dockets and inter-company mail requests.
• Approve, post, and enter ownership loss requests accurately.
• Complete MTO licensing and ownership transfers for newly acquired vehicle inventory.
• Process and finalize all dockets submitted through the Docket Request App.
• Manage company dealer plate inventory and tracking.
• Provide support and coverage for the Rental Administrator as required.
• Collect, organize, and file all trade-in dockets and supporting documentation.
• Maintain accurate records and ensure compliance with company procedures.

Skills

Strong organizational skills

Time-management

Communication skills

MS Office proficiency

Tools

Microsoft Office

Job description

The 401 Group is seeking an organized Inventory Administrator to join our team in Kitchener. This role focuses on maintaining accurate inventory records, processing documentation, and coordinating with multiple departments to ensure smooth operations.

Key duties include managing inventory files, processing dockets and inter-company mail, and supporting the Rental Administrator as needed. Strong MS Office skills and attention to detail are essential for success in a fast-paced environment.