Inventory Administrator

The 401 Group; Kitchener; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

On-site Parking

Employee pricing on parts and service

Health & wellness benefits

Referral bonus opportunities

Job summary

The 401 Group is seeking an organized Inventory Administrator to join our team in Kitchener. This role focuses on maintaining accurate inventory records, processing documentation, and coordinating with multiple departments to ensure smooth operations.

Key duties include managing inventory files, processing dockets and inter-company mail, and supporting the Rental Administrator as needed. Strong MS Office skills and attention to detail are essential for success in a fast-paced environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.

Responsibilities

• Create, maintain, and manage inventory files and related requests throughout all stages of the inventory process.
• Handle inter-company phone calls and email correspondence in a professional and timely manner.
• Process all dockets and inter-company mail requests.
• Approve, post, and enter ownership loss requests accurately.
• Complete MTO licensing and ownership transfers for newly acquired vehicle inventory.
• Process and finalize all dockets submitted through the Docket Request App.
• Manage company dealer plate inventory and tracking.
• Provide support and coverage for the Rental Administrator as required.
• Collect, organize, and file all trade-in dockets and supporting documentation.
• Maintain accurate records and ensure compliance with company procedures.

Skills

Strong organizational skills

Time-management

Communication skills

MS Office proficiency

Tools

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Inventory Administrator to join our team. This position plays a critical role in supporting inventory operations, maintaining accurate records, processing documentation, and ensuring smooth communication across multiple departments.

The ideal candidate will be dependable, proficient with administrative tasks, and capable of managing multiple priorities in a fast-paced environment.

Wage: $50,000 per year

Location: 353 Manitou Drive, Kitchener

Hours: Monday to Friday 8:00am to 5:00pm

Key Responsibilities

• Create, maintain, and manage inventory files and related requests throughout all stages of the inventory process.
• Handle inter-company phone calls and email correspondence in a professional and timely manner.
• Process all dockets and inter-company mail requests.
• Approve, post, and enter ownership loss requests accurately.
• Complete MTO licensing and ownership transfers for newly acquired vehicle inventory.
• Process and finalize all dockets submitted through the Docket Request App.
• Manage company dealer plate inventory and tracking.
• Provide support and coverage for the Rental Administrator as required.
• Collect, organize, and file all trade-in dockets and supporting documentation.
• Maintain accurate records and ensure compliance with company procedures.

Qualifications

• Previous administrative, inventory, or dealership experience is considered an asset.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Ability to work independently and collaboratively within a team environment.
• Experience with vehicle licensing, inventory administration, or dealership operations is an asset but not required.

So why work for us?

• The 401 Group of Companies is privately owned and 100% Canadian
• 40+ State-of-the-art facilities and an 80,000 sq. ft. centralized service "Hub"
• A fun, fast-paced, and high-energy work environment with exciting initiatives and rewarding perks.
• Personalized coaching, mentoring, and training focused on both individual growth and team success.
• Empowering you to grow with meaningful career path planning and advancement opportunities.
• Health & wellness benefit enrollment opportunities
• Employee referral bonus opportunities
• Enjoy exclusive employee pricing on automotive parts and service, along with a special discount at the Blackshop.
• Perkopolis Employee perks program enrollment
• On-site Parking

The 401 Group of Companies, is proud to be recognized as one of Canada's fastest growing Elite Business Management Groups offering a full line of automotive, recreational vehicle, powersport and marine products and services. Our headquarters is located in the thriving city of Cambridge, Ontario. Our brands include but aren't limited to Kia, Mitsubishi, Volkswagen, Hyundai, Subaru, Honda, Nissan, Toyota, Chrysler, Jeep, Dodge, Ram, Buick, GMC, Yamaha, 401 Auto Financing, CampMart and Grand River Boats.

This posting reflects a current and active opening.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code.The 401 Group of Companies Recruiting Team is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact HR, 226-535-9077 or [e-mail]

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.