International Freight Operations

Manitoulin Transport; City of Leduc; On-site; CAD 59,000 - 81,000; Full time

Benefits offered by this job

Bonus plan

Benefits package

Job summary

Johnson Controls in Alberta seeks a Logistics Administrative Assistant to ensure inbound and outbound materials flow smoothly. You will support a team of six coordinators, prepare shipping paperwork, monitor tracking from production to delivery, and assist with customs documents, while maintaining high accuracy and timely communication.

The role requires strong organization, attention to detail, and proficiency in MS Office.

Qualifications

• High school education and at least 5 years work experience, or a bachelor’s degree with 2+ years relevant work experience.
• Courses in project management and/or training in scheduling and time management are assets.
• Good knowledge of transport industry and traffic.
• Excellent communication skills, oral and written.
• Proficient knowledge in MS Office.
• Understanding of guidelines, direct response, and customer experience.
• Strong organizational skills to coordinate and manage paperwork and electronic data.
• Ability to work in a dynamic and fast-paced environment.
• Strong team player, proactive, and result-driven.

Responsibilities

• Generating shipping paperwork for drivers, carrier dispatch, and US Customs.
• Assisting with Purchase Order process to monitor and close Freight POs.
• Organizing interplant transfers of parts via internal couriers.
• Facilitating workflow for product between plants and storage locations.
• Monitoring flow of materials to ensure on-time delivery.
• Troubleshooting problems to keep projects on schedule.
• Coordinating with Logistics team to follow delivery schedules.
• Monitoring cross-department communication to ensure workflow.
• Working with contracted couriers to ensure timely deliveries.
• Participating in process improvement initiatives.
• Ensuring couriers follow company policies during delivery.

Skills

Communication

Organization

Time management

MS Office

Education

High school + 5 yrs exp or BA + 2 yrs exp

Tools

MS Office

Job description

The focus of the Logistics Administrative Assistant position is to ensure that the inbound & outbound materials and resources flow through the company in a timely manner. This individual will need to be very organized and detail-oriented as they provide support to a team of 6 logistics coordinators in areas such as: creating shipping paperwork, monitoring unit tracking from production through to final delivery, preparing FedEx shipments, assistance with Canada/US customs documents and customs classifications. Your love of communication, efficiency and task accomplishment while contributing to the overall goals of the logistics team to keep operations moving is required to ensure success.

How you will do it

• Generating shipping paperwork for submitting to appropriate parties (drivers, carrier dispatch, US Customs)
• Assisting with the Purchase Order process to monitor and close out Freight POs
• Helping organize interplant transfers of parts and materials via Silent-Aire internal couriers.
• Facilitating workflow for manufactured product between plants and storage locations
• Monitoring the flow of materials or resources to ensure on time delivery.
• Troubleshooting any problems to ensure projects or process remain on schedule.
• Working with Logistics Team members to follow schedules for the delivery of products or resources.
• Confirming that work process is continuing on schedule by monitoring communication and workflow between Production/Shipping/Logistics departments.
• Working with contracted couriers to ensure timely and accurate delivery of products to customers; manages timing of deliveries and packing schedules.
• Participating in the development and implementation of process improvement practices.
• Ensuring that contracted couriers follow company policies and procedures when delivering products
• Contributing to the strong working relationships with Internal and External customers.

What we look for

• High school education and at least 5 years work experience, or a bachelor’s degree with 2+ years relevant work experience.
• Courses in project management and/or training in scheduling and time management are an asset.
• Good knowledge of transport industry and traffic.
• Excellent communication skills, oral and written.
• Proficient knowledge in MS office.
• Understanding of guidelines, direct response, and customer experience.
• Strong organizational skills to coordinate and mange paperwork and electronic data
• Must have the ability to work in a dynamic and fast-paced environment.
• Strong team player, proactive, and enthusiastic about obtaining great business results through creative project execution.

Working Conditions

• Office, warehouse, and manufacturing plant floor environment.
• Occasional travel to field worksite locations within the Edmonton area, will require Personal Protective Equipment (PPE).

SALARY RANGE

$59,000 - $81,000 CAD (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This role offers a competitive Bonus plan that will take into account individual, group, and corporate performance. This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at