Logistics Administrator - Superior Gas Liquids

Superior Propane Inc.; Calgary; On-site; CAD 49,000 - 61,000; Full time

Benefits offered by this job

Performance-based incentives

Comprehensive benefits

Retirement plans with matching

Job summary

Superior Plus Propane in Calgary is seeking a Logistics Admin to support transportation and logistics operations, with strong data problem solving and tech skills. You will enter and analyze BOLs, update freight systems, and assist with customs reporting, ensuring data accuracy for finance during month-end close.

You will work with Logistics, Dispatch, Accounting and Operations to ensure inventory integrity and operational accuracy, generate reports, support system enhancements, and provide

Qualifications

• Post-secondary education in Contract Management, Supply Chain, Logistics or Accounting.
• 1–3 years in transportation and logistics; propane/fuels experience is a plus.
• Strong analytical, problem-solving and data reconciliation skills.
• Experience with data governance, reporting, inventory reconciliation.

Responsibilities

• Oversee proof of delivery, BOLs, and carrier paperwork.
• Maintain transportation management systems and reporting tools.
• Audit deliveries for dates, pricing, volumes, locations, freight costs.
• Customs reconciliation and reporting.
• Support month-end close with accurate processing and reconciliation.
• Generate Ad-Hoc operational and performance reports.
• Lead inventory reconciliation with terminal operators and storage facilities.
• Contribute to process improvements and system enhancements.
• Prepare reports and provide insights to leadership.

Skills

Analytical skills

Data reconciliation

Attention to detail

Stakeholder management

Problem solving

Education

Post-secondary ed in Contract Mgmt / Supply Chain / Logistics / Accounting

Tools

Transportation Management Systems (TMS)

ERP systems

Microsoft Office

Job description

The Logistics Admin oversees the administrative functions that support transportation and logistics operations, using strong data problem solving skills, and technical expertise. Daily tasks include entering and analysis of BOLs, updating freight systems, customs reporting, analyzing volume as it relates to contract performance, summarizing data for logistics schedulers and ensuring data accuracy for finance through month-end processes. Partnering closely with Logistics, Dispatch, Accounting and Operations, this role ensures operational accuracy, inventory integrity, and financial reporting accuracy.

What you’ll do:

• Oversee proof of delivery, bills of lading, and carrier paperwork.
• Ensure accurate data entry and maintenance of transportation management systems and reporting tools.
• Audit delivery transactions to verify load dates, pricing, volumes, locations, freight costs, and ancillary charges.
• Customs reconciliation and reporting.
• Execute timely and accurate transaction entry within Creative Energy and Secure Sheets to support operational and financial reporting.
• Conduct detailed analytical reviews of Bills of Lading, pricing structures, contract terms, and transactional data to identify and resolve variances.
• Support month-end close activities through accurate transaction processing, reconciliation, and reporting. Coordinate with dispatch, operations, and internal departments to resolve shipment and documentation issues.
• Lead daily and monthly inventory reconciliation processes, coordinating with terminal operators and storage facilities to ensure inventory accuracy and alignment
• Generate Ad-Hoc operational and performance reports to support business planning and decision-making.
• Contribute to project implementation, process improvements, and system enhancements that drive operational efficiency and scalability.
• Prepare reports and provide operational insights to leadership.
• Perform other related duties as assigned.

What you bring:

• Post-secondary education in Contract Management, Supply Chain, Logistics, or Accounting, supplemented by specialized training.
• 1-3 years of experience in transportation and logistics; experience in propane, fuels, energy, or commodity marketing operations is an asset.
• Strong analytical, problem-solving, and data reconciliation skills, with the ability to identify discrepancies, investigate root causes, and resolve issues in a fast-paced environment.
• Experience with data governance, reporting, inventory reconciliation, and process improvement.
• Proficiency with Transportation Management Systems (TMS), ERP systems, and Microsoft Office applications; coding experience is an asset.
• Excellent organizational, communication, and stakeholder management skills.
• Strong attention to detail with a focus on compliance, accuracy, and operational integrity.
• Ability to prioritize workload, manage competing demands, and work independently while exercising sound judgment and escalating exceptions as required.
• English proficiency is required to support the full North American business.

Salary:

$49,100 - $61,350 annually (based on skills, experience, qualifications, and geography).

• Eligible employees may earn performance-based incentives and have access to comprehensive benefits and retirement plans with matching contributions.

This posting is for a newly created position. We do not use AI tools in the selection process and do not request pay history.