Intermediate Administrative Assistant Tri-global Solutions Group Inc.

Tri-global Solutions Group Inc.; Edmonton; On-site; CAD 42,619 - 60,700; Part time

Job summary

Tri-global Solutions Group Inc. is seeking an Intermediate Administrative Assistant to join our Service Delivery team at the Ministry of Education and Childcare in Edmonton. This contract role supports executives and staff with a wide range of clerical tasks and project coordination.

You will manage calendars, prepare documents, organize records, and coordinate meetings and events. The position requires strong communication, confidentiality, and proficient MS Office skills, with on-site presence

Qualifications

• Must have High School Diploma/GED.
• Clear verbal and written communication and professional interaction.
• Ability to maintain accuracy at a fast pace.
• Ability to maintain confidentiality.
• Candidate must be present in Edmonton.
• Experience using Microsoft Office Suite (8+ years).
• 8+ years relevant experience in a similar role.
• 5+ years supporting Executive Director with calendar, email management and meetings.

Responsibilities

• Provide admin and clerical support for day-to-day branch operations.
• Proofread, format documents and prepare templates.
• Create correspondence, memos and other documents as required.
• Answer and triage emails with timely responses.
• Organize and maintain physical and digital records.
• Track documents using Excel and other tools.
• Order and organize office supplies and materials.
• Assist with calendar management and meeting coordination.
• Coordinate packages and internal communications.
• Attend meetings and take accurate minutes.

Skills

Verbal & written communication

Attention to detail

Confidentiality

Edmonton resident

MS Office

Administrative experience

Calendar management

Education

High School Diploma/GED

Post-secondary in office administration

Job description

INTERMEDIATE ADMINISTRATIVE ASSISTANT

Requisition #: R26-3542

Location: Edmonton, Alberta (Onsite, 5 days per week)

Engagement Type: Contract

Number of Resources required: 1

Rate (CAD): Up to $37.50 per hour / Commensurate with related experience and market competitiveness

Term: 6 months (2026-07-18 to 2027-01-15) with 12 month extension available (up to 18-month contract)

Hours per day: 7.25

Security Screening: Standard (Criminal Record Check)

Tri-global Solutions Group Inc. is seeking one (1) Intermediate Administrative Assistant to join our talented Service Delivery team at the Ministry of Education and Childcare (Government of Alberta).

Tri-global Solutions Group Inc.

Website: https://tri-global.com

PROJECT OVERVIEW

The Administrative Assistant is responsible for providing comprehensive administrative and clerical support to the Executive Director, Branch Administrator, managers, and staff. This role ensures smooth daily operations by managing office needs, coordinating communications, maintaining organized records, and supporting a wide range of branch activities. The Administrative Assistant is a key point of contact for internal and external stakeholders and contributes to an efficient, well‑functioning workplace.

DESCRIPTION OF SERVICES

Administrative & Clerical Support

• Perform a variety of administrative and clerical tasks to support day to day branch operations.
• Proofread, format, and prepare Word documents to ensure accuracy and professional presentation.
• Create correspondence, memos, templates, and other documents as required.
• Answer and triage emails, ensuring timely and professional responses.
• Copy, scan, file, and organize both physical and digital records in accordance with records management standards.
• Track documents, files, and information using Excel and other digital tools.
• Order, maintain, and organize office supplies and materials.

Support to Executive Director & Branch Administrator

• Assist the Executive Director and Branch Administrator with daily administrative needs and task coordination.
• Manage the Executive Director’s calendar, schedule meetings, coordinate appointments, and ensure all materials are prepared in advance.
• Collect and distribute packages, mail, and internal documents throughout the office.
• Support leadership with document preparation, follow up tasks, and information requests.

Meetings, Events & Coordination

• Organize branch events, team functions, and internal activities.
• Coordinate and book meeting rooms, ensure required materials and technology are prepared, and manage logistics.
• Attend meetings as required and take accurate, detailed meeting minutes.
• Track action items and follow up to support workflow continuity.

MANDATORY SKILLS

• High School Diploma/GED. (Yes or No)
• Clear verbal and written communication skills and the ability to interact professionally with a diverse group. (Yes or No)
• The ability to maintain accuracy while working at a fast pace. (Yes or No)
• The ability to maintain confidentiality. (Yes or No)
• Candidate is present in Edmonton. (Yes or No)
• Experience using Microsoft Office Suite tools. (8 years+)
• Relevant experience in a role similar to this. Experience must be applicable to this role. (8 years+)
• Supporting the Executive Director with calendar management, email management, and meetings. (5 years+)

DESIRABLE / NICE TO HAVE SKILLS

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years). (Yes or No)
• Experience working within a government environment. (Yes or No)

NOT FOR YOU?

Check out our other opportunities at https://tri-global.com or follow us on LinkedIn. We thank all candidates in advance. Only candidates selected for an interview will be contacted.

WHY WORK WITH TRI-GLOBAL?

• Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.
• Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.
• Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.

DIVERSITY & INCLUSION

Tri-global Solutions Group (Tri-global) is an equal opportunity employer, committed to meeting the needs of all individuals in accordance with Accessibility Standards and the Human Rights Act, where we evaluate applicants without regard to race, colour, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We are committed to the creation of an exceptional work environment wherein we maintain values of mutual respect, integrity, dignity, and inclusivity; and encourage the open exchange of ideas and opinions.

If you require a specific accommodation because of a disability or a medical need, please inform us. This ensures that the appropriate accommodations are in place at time of your interview and before you begin your employment.

Tri-global’s head office is located in Edmonton, Alberta. Tri-global respectfully acknowledges that we are located on Treaty 6 territory, a traditional gathering place for diverse Indigenous peoples including the Nehiyaw (Cree), Denesuliné (Dene), Nakota Sioux (Stoney), Anishinabae (Saulteaux) and Niitsitapi (Blackfoot), and many others whose histories, languages, and cultures continue to enrich our vibrant community.