Senior Administrative Assistant (Contract and Grant Coordinator) Tri-global Solutions Group Inc.

Tri-global Solutions Group Inc.; Edmonton; On-site; CAD 85,000 - 98,000; Full time

Job summary

Tri-global Solutions Group Inc. is seeking a Senior Administrative Assistant (Contract and Grant Coordinator) to join our Service Delivery team at the Ministry of Education and Childcare in Edmonton, Alberta.

This onsite role runs for 8 months with a potential 12-month extension, working 7.25 hours daily, five days a week, at a rate up to CAD 47 per hour. You will support contract and grant activities, procurement, Reporting and compliance, while maintaining records, coordinating approvals, and

Qualifications

• High School Diploma or GED required.
• 3+ years experience proofing and formatting Word documents in a work setting.
• 3+ years experience with paper and electronic filing systems (Prolaw or similar).
• 3+ years experience with printer, copy and scan machines.
• 3+ years experience using Microsoft Outlook for email, tasks and calendar tracking.
• 3+ years experience with basic Excel in a work setting.
• 3+ years relevant experience in a similar administrative role.

Responsibilities

• Prepare, review, and track contracts, agreements, and related documentation.
• Support procurement activities and maintain records and reports.
• Record tracking in Excel and maintain filing systems (electronic and paper).
• Coordinate approvals, signatures, and document control processes.
• Respond to inquiries from internal and external stakeholders.
• Provide general administrative and office support, including meeting coordination.
• Take meeting minutes and assist with team projects.

Skills

Document formatting

Relevant admin experience

Education

High School Diploma/GED

Post-secondary office admin education

Tools

Prolaw filing system

Printer/Scanner

Microsoft Outlook

Excel

Job description

SENIOR ADMINISTRATIVE ASSISTANT (Contract and Grant Coordinator)

Requisition #: R26-3540 (GOAPRDJP00000956)

Location: Edmonton, Alberta (Onsite, 5 days per week)

Engagement Type: Contract

Number of Resources required: 1

Rate (CAD): Up to $47.00 per hour / Commensurate with related experience and market competitiveness

Term: 8 months (2026-07-20 to 2027-03-31) with 12 month extension available (up to 20-month contract)

Hours per day: 7.25

Security Screening: Standard (Criminal Record Check)

Tri-global Solutions Group Inc. is seeking one (1) Senior Administrative Assistant (Contract and Grant Coordinator) to join our talented Service Delivery team at the Ministry of Education and Childcare (Government of Alberta).

WORK MODEL: The successful contractor(s) will work onsite at the Forestry building – 9920 108 Street NW, Edmonton, Alberta. Applicants must be authorized to work in Canada to apply (Canadian Citizen or Permanent Resident). Standard Hours of work are 08:15 – 16:30 with a 1 hour lunch break Alberta time, Monday through Friday excluding holidays.

PROJECT OVERVIEW

Provide administrative support for contract and grant activities, including preparing and tracking agreements, supporting procurement processes, maintaining accurate records and reports, and ensuring compliance with policies and procedures. The role responds to stakeholder inquiries, coordinates documentation and approvals, supports invoicing and general office operations, and contributes to team initiatives.

Key skills: Strong attention to detail and accuracy will support your ability to prepare correspondence and a wide range of documents. Exceptional relationship‑building skills will enable you to provide effective customer service to internal and external stakeholders. Your drive for excellence and results will make you a valuable contributor in any administrative environment. Additionally, strong communication skills, whether interacting in person, by phone, virtually, or through written formats such as email and letters, will enhance your effectiveness in these roles. Organizational and prioritization abilities are key to meeting deadlines and producing high‑quality work. Ability to manage competing deadlines, proficiency in Microsoft 365 and data systems.

Duties of the Contract and Grant Coordinator include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.

DESCRIPTION OF SERVICES

Duties will include the following but are not limited to:

• Prepare, review, and track contracts, agreements, and related documentation
• Support procurement activities
• Maintain accurate financial, statistical, and administrative records and reports
• Record tracking in Excel
• Proof and format word documents
• Coordinate approvals, signatures, and document control processes
• Respond to inquiries from internal teams and external stakeholders
• Monitor deadlines and maintain tracking systems for contracts and deliverables
• Support invoicing, accounts receivable, reporting, and compliance with policies and procedures
• Organize and maintain electronic and paper filing systems
• Provide general administrative and office support, including meeting coordination
• Assist with team projects and continuous improvement initiatives
• Copy, scan, fax, file and perform records management of physical and digital documents
• Take meeting minutes

MANDATORY SKILLS

• High School Diploma/GED. (Yes or No)
• Experience proofing and formatting word documents in a work setting. (3 years+)
• Experience with paper and electronic filing system (Prolaw or similar). (3 years+)
• Experience with printer, copy and scan machines. (3 years+)
• Experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features. (3 years+)
• Experience using basic Excel skills in a work setting. (3 years+)
• Relevant experience in a role similar to this. Experience must be applicable to this role. (3 years+)

DESIRABLE / NICE TO HAVE SKILLS

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates. (Yes or No)
• Strong meeting support skills (agenda prep, minute-taking, follow-ups). (2 years+)
• Experience reviewing and validating vendor invoices against contract terms and processing payments using SAP or similar ERP systems (e.g., 1GX). (2 years+)
• Experience working in the area of childcare grant funding programs in Alberta. (2 years+)
• Experience working with Microsoft SharePoint sites. (2 years+)
• Experience with coordinating contract documents. (2 years+)

WHY WORK WITH TRI-GLOBAL?

• Empower positive change by enabling our clients to revolutionize innovation and technology, elevating them to a higher level of excellence and efficiency.
• Join an exceptional and committed team that redefines the landscape, forging a distinctive path towards success.
• Engage in stimulating and captivating projects that push boundaries and keep you constantly motivated.