Project Coordinator

Schlemmer; New Germany; On-site; CAD 45,000 - 65,000; Full time

Job summary

Schlemmer in Canada is seeking an organized Project Coordinator to support coordinating multiple projects from planning through to completion. You will help manage deadlines, track progress, and maintain project documentation while coordinating with clients, suppliers, contractors, and internal teams.

The role suits someone with project coordination or administration experience who thrives in a fast-paced environment and can handle multiple priorities while ensuring timely project delivery.

Qualifications

• Project coordination or project administration experience
• Excellent communication and coordination skills
• Strong organisational and follow-up abilities
• Experience liaising with clients, suppliers, and contractors
• Ability to coordinate multiple projects and priorities simultaneously

Responsibilities

• Coordinate multiple projects from planning through to completion
• Track project progress and ensure deadlines and milestones are met
• Maintain project trackers and provide regular progress updates
• Attend project meetings and communicate updates, actions, and outstanding requirements
• Coordinate communication between internal teams, clients, suppliers, contractors, and field teams
• Assist with procurement by providing accurate product specifications and project requirements
• Prepare and maintain project status reports and implementation trackers

Skills

Project coordination

Communication

Time management

Attention to detail

MS Office

Excel

Client liaison

Tools

Sage X3

OPUS

Excel

Job description

ABOUT THIS ROLE

Our client is looking for an organised and proactive Project Coordinator to join their team and support the coordination of multiple projects from planning through to completion.

The successful candidate will play a key role in keeping project deadlines, reporting, communication, logistics, and deliveries on track, while coordinating with clients, suppliers, contractors, and internal teams.

This is an ideal opportunity for someone with strong project coordination or administration experience who enjoys working in a fast-paced environment and is confident managing multiple priorities and following up to ensure projects are delivered successfully.

WHAT YOU WILL DO

• Coordinate multiple projects from planning through to completion
• Track project progress and ensure deadlines and milestones are met
• Maintain project trackers and provide regular progress updates
• Attend project meetings and communicate updates, actions, and outstanding requirements
• Coordinate communication between internal teams, clients, suppliers, contractors, and field teams
• Act as a central point of contact for project-related queries and follow up on outstanding actions
• Liaise with contractors and field teams to ensure project requirements are actioned timeously
• Coordinate production requirements and prepare relevant project documentation
• Liaise with Studio and Design teams regarding artwork requirements and approvals
• Ensure artwork and project requirements are finalised before production commences
• Support procurement by providing accurate product specifications and project requirements
• Assist with Purchase Orders, supplier quotations, customer quotations, and cost estimates
• Coordinate logistics and dispatch of finished goods to contractors and project sites
• Obtain courier quotations and arrange collections and deliveries
• Monitor deliveries and follow up with couriers, contractors, and internal teams to ensure deadlines are met
• Assist with project-related invoicing, GRNs, and supplier documentation
• Prepare and maintain project status reports and implementation trackers
• Ensure project information and documentation is accurately captured and maintained
• Identify potential delays or operational issues and follow up to minimise project impact
• Support continuous improvement and ensure projects remain on track

WHAT WE ARE LOOKING FOR

• Project coordination or project administration experience
• Excellent communication and coordination skills
• Strong organisational and follow-up abilities
• Experience liaising with clients, suppliers, and contractors
• Ability to coordinate multiple projects and priorities simultaneously
• Strong attention to detail and administrative accuracy
• Excellent time management and ability to work to deadlines
• Logistics and/or procurement experience will be advantageous
• Experience with Sage X3 and/or OPUS will be advantageous
• Strong Microsoft Office and Excel skills
• Ability to work effectively in a fast-paced, deadline-driven environment

If you're an organised and proactive Project Coordinator who enjoys bringing people and processes together to keep projects moving, this could be the opportunity for you!