Integration Management Office Program Specialist

Starr Underwriting; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in financial services seeks an Integration Management Office (IMO) Program Specialist for a contract role. The successful candidate will support a large-scale M&A integration by managing communications, documentation, and project timelines, requiring keen attention to detail and excellent organizational skills. This 12-month contract role demands a proactive, detail-oriented individual ready to thrive in a dynamic environment while collaborating with various teams.

Benefits

Supportive team culture

Opportunities for professional growth

Qualifications

• 3-5 years of experience in a program coordination role, especially in M&A integration.
• Experience in top-tier management consulting is an asset.
• Proven ability to learn quickly and work under pressure.

Responsibilities

• Support the IMO team with communications and project management.
• Schedule and manage meetings across time zones.
• Take detailed meeting notes and track action items.

Skills

Program coordination

Attention to detail

Relationship building

Strong organizational skills

Strategic thinking

Communication skills

Education

Undergraduate degree from a leading university

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

Definity Financial is seeking an Integration Management Office (IMO) Program Specialist (Contract) to join the Corporate Strategy Office. Reporting to the AVP, Strategy Management, the successful candidate will play a critical role in supporting the successful execution of a large-scale M&A integration by providing administrative, operational, and systems support to the Integration Management Office (IMO). The ideal candidate will be detail-oriented, tech-savvy, and able to manage multiple priorities in a fast-paced environment. This is a 12 month contract role with opportunity for extension.

What can you expect in this role?

• Support IMO team in managing communications cadences, and internal deliverable timelines
• Maintain centralized repositories, documentation and version control with up-to-date templates, reports, and communications
• Monitor project status across workstreams on integration tool, assist with timely reporting, report and escalate to IMO leadership and team as needed
• Assist with IMO responsibilities such as meeting, data and work package requests
• Schedule recurring and ad hoc integration meetings, workshops, and executive check-ins across time zones
• Proactively manage meeting logistics including agendas, locations, technology setup, and attendee lists
• Take detailed and actionable notes during integration meetings and distribute minutes in a timely manner
• Track action items, owners, and deadlines, and follow up as needed to ensure progress
• Serve as point of contact for access management and onboarding/offboarding to integration-specific platforms/tools and shared workspaces eg SharePoint
• Troubleshoot basic access issues and escalate technical blockers as needed
• Provide ad hoc logistic and administrative support on special integration-related projects
• Support development of materials for executive reporting
• Do all this in a fun and supportive team led by leaders who encourage pursuit of your passions and ambitions
• Work at a company with a people-focused culture that values giving back to the community and wellness

What do you bring to the role?

• 3-5 years of experience in a program coordination role, withsignificant experience gained on M&A Integration; experience at a top tier management consulting firm is an asset
• Demonstrated success in delivering and executing in dynamic and constantly evolving environments
• Proven ability to learn quickly and gain expertise in new functional areas
• Strong attention to detail and commitment to producing excellent work products
• Ability to perform under pressure, meet deadlines and handle multiple, conflicting priorities
• Team player with demonstrated ability to collaborate with others to achieve results
• Strong relationship building skills with the ability to build rapport with a wide variety of people across the organization
• A high degree of personal ethics, integrity and responsibility with an ability to deal with sensitive issues and safeguard confidential information
• Experience working in a coordination capacity on large-budget, cross-disciplinary projects
• M&A or integration experience preferred
• Undergraduate degree at a leading university, with high achievement
• Strong business acumen, with demonstrated aptitude for strategic, analytical and critical thinking
• Expert proficiency in Microsoft PowerPoint, Word and Excel is required
• Strong organizational, multitasking, and communication skills
• High attention to detail and ability to work under pressure with minimal supervision
• Experience in the insurance industry, financial services or a publicly traded company environment is an asset