Insurance & Bonding Coordinator - Hybrid + Growth

Pomerleau; Montreal; Hybrid; CAD 42,000 - 65,000; Full time

Benefits offered by this job

RRSP with employer matching up to 5%

Hybrid work model for corporate roles

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau is seeking an Insurance and Bonding Administrative Assistant in Montreal. You will collect, process, and maintain project and corporate insurance data, ensuring accuracy and supporting strategic decisions.

Responsibilities include managing certificates, invoices, data entry, and preparing insurance clauses, with a hybrid work model and strong growth opportunities within a collaborative team.

Qualifications

• DEC/AEc in insurance or admin field preferred.
• 1–3 years of experience in a similar role.
• Strong proficiency with Microsoft Office applications.
• Bilingual French and English required due to interactions outside Quebec.

Responsibilities

• Process insurance certificate requests and verify compliance.
• Review invoices, coordinate submission to Accounts Payable, and follow up on payment.
• Enter, update, and monitor data in internal systems.
• Ensure data accuracy and KPIs to support decision-making.
• Manage shared email inboxes: assign requests, follow up, file emails.
• Monitor environmental and professional liability insurance files.
• Prepare insurance clauses for subcontract agreements as required.
• Support bonding data and documents, and coordinate with brokers.
• Perform other admin or operational duties to support the team.

Skills

Bilingual (French & English)

Attention to detail

Organizational skills

Autonomy

Efficiency

Responsibility

Microsoft Office

Education

DEC in Insurance and Financial Services / Administrative Techniques / AEC in Property and Casualty Insurance

Tools

Microsoft Office

Job description

Pomerleau is seeking an Insurance and Bonding Administrative Assistant in Montreal. You will collect, process, and maintain project and corporate insurance data, ensuring accuracy and supporting strategic decisions.

Responsibilities include managing certificates, invoices, data entry, and preparing insurance clauses, with a hybrid work model and strong growth opportunities within a collaborative team.