Imports Logistics Admin Specialist for Growth

Randstad Canada; Dorval; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Benefits available

Full training from A-Z

Growth opportunity

Friendly, family oriented workplace

Mon-Fri 8AM-5PM

Job summary

Randstad Canada is seeking an Administrative Assistant for Imports in Dorval to support the Purchasing Manager with importing paperwork, PO entries in MSBC, and coordination with freight forwarders and customs brokers.

The role emphasizes strong organization, bilingual English/French communication, attention to detail, and data entry accuracy as you process invoices, monitor shipments, and ensure timely release of goods.

Qualifications

• Bilingual English/French (spoken and written).
• 2–5 years in an office, logistics, or import environment.
• Strong organizational skills and data entry accuracy.
• Familiarity with Microsoft Excel.
• Knowledge of Incoterms and customs paperwork is a plus.
• Able to work in a fast-paced environment.
• Good communication and attention to detail.
• Comfortable with computers.

Responsibilities

• Document Management: Check commercial invoices, packing lists, bills of lading, and certificates of origin for accuracy.
• Shipment Tracking: Monitor cargo bookings and transit times and update internal records on delivery status.
• Customs Coordination: Work with customs brokers and freight forwarders to secure timely release of goods.
• Invoice, Data Processing and Wire Payments: Match supplier invoices against purchase orders and prepare supplier files for payment.
• Communication: Correspond with overseas suppliers regarding missing documents or information.

Skills

Strong organizational skills

Data entry accuracy

Microsoft Excel

Good communication skills

Attention to detail

Comfortable with computers

Education

CEGEP diploma

Business administration

Supply chain

International trade

Tools

MSBC experience

Job description

Randstad Canada is seeking an Administrative Assistant for Imports in Dorval to support the Purchasing Manager with importing paperwork, PO entries in MSBC, and coordination with freight forwarders and customs brokers.

The role emphasizes strong organization, bilingual English/French communication, attention to detail, and data entry accuracy as you process invoices, monitor shipments, and ensure timely release of goods.