Import Coordination Administrator

Timbermart; Calgary; On-site; CAD 70,000 - 95,000; Full time

Job summary

TIMBER MART is seeking an Import Coordination Administrator to oversee its import operations under the Senior National Procurement Manager. You will plan, manage, and improve processes for scheduling, receiving, and documenting imports of foreign goods to support TIMBER MART and its members with accurate, timely service.

The role requires a college/university degree in logistics or administration, at least five years in a senior import-management role in Canada, and knowledge of customs rules.

Qualifications

• College/university degree in Logistics, Administration or Contract Management.
• 5 years’ experience in a senior role of administrative management of importation in Canada; preference in Building Materials/Hardlines.
• Or any valid combination of the two qualifications.
• Knowledge of customs rules/regulations for Canadian imports of Building Materials/Hardline products.
• Ability to work independently and collaboratively is a strong asset.
• Business level knowledge of Mandarin or Cantonese is a strong asset.

Responsibilities

• Advising on TIMBER MART import function at strategic and operational levels; balance profitability, growth and sustainability.
• Designing and managing systems to support import processes with members and vendors.
• Designing and managing procedures for sustainable import models and documentation.
• Managing scheduling, receiving, and documenting the import of foreign goods end-to-end.

Skills

Import coordination

Customs knowledge

Mandarin/Cantonese (assets)

Education

College/University degree in Logistics/Administration/Contract Management

Job description

Position: Import Coordination Administrator

Reports to: Senior National Procurement Manager

Date: September 2026

Position Summary

Under the supervision of the Senior National Procurement Manager (SNPM), the Import Coordination Administrator (ICA) is responsible for the operations and processes of the importation function at TIMBER MARTand for providing advice and innovation on the topic of corporate processes for scheduling, receiving, and documenting the import of foreign goods and for ensuring that TIMBER MART positions itself as a business leader in the management of the activities pertaining to this matter, while ensuring that its management provides both internal and external customers with exceptional, timely and accurate service in accordance and harmony with the corporate goals.

Description of Responsibilities

Under the direct supervision of the SNPM, the ICA plans, manages, and evaluates the following portfolio of responsibilities, in a cost-efficient, sustainable and ethical manner aimed at promoting the best interest of TIMBER MART and its members and in supporting its corporative interest and commercial advancement.

1. Advising on TIMBER MART import function: operating at both a strategic and operational level and recognizing the unique aspects of TIMBER MART import perspective to balance profitability, growth, and sustainability, both for the Company and its members, the ICA invest optimum efforts in:
   1. Advising and generally making recommendations on all matters pertaining to TIMBER MART national and regional development of the commercially profitable importing of foreign goods.
   2. Designing and managing systems aiming at supporting the import function in positively interacting with the Company’s members and vendors.
   3. Designing and managing procedures representing best practices of sustainable commercial import models, including the appropriate recording of information and documentation pertaining to the corporate import activities.
2. Management of TIMBER MART import function: at an operational level the ICA invest optimum efforts in ensuring that the corporate import activities respond to encountered challenges and opportunities for growth and development. More particularly:
   1. Managing operations for scheduling, receiving, and documenting the import of foreign goods, during the entire process from original ordering up to the reception of the goods by TIMBER MART.
   2. Administering the documentation processes required to import merchandise, during the entire process from original ordering up to the reception of the goods by TIMBER MART.
   3. Preparing, reviewing and generally administering all documentation required to importing merchandise, licensing, coding, and calculations of duties, weight, and volume of products, tariffs, and price conversions.
   4. Preparing, reviewing, supporting and generally administering import operations, including shipment logistics, documentation, and internal customer service, all required payment transactions, during the entire process from original ordering up to the reception of the goods by TIMBER MART.

Qualifications

• College/University degree in Logistics, Administration or Contract Management
• 5 years’ experience in a senior role of administrative management of importation of goods in Canada, professional experience acquired within the Building Materials and Hardlines industries being given distinct preference
• Or any valid combination of the two above-mentioned qualifications
• Possesses in-depth and up-to-date knowledge of customs rules and regulations pertaining to Canadian imports of Building Materials and Hardline products
• Ability to work in generally independent and collaborative environments is a strong asset
• Business level of knowledge of either Mandarin or Cantonese languages is a strong asset.

This posting will close on October 12, 2026; applications received after this date will not be considered for the position.

TIMBER MART is an equal opportunity employer; this position is offered in accordance with this principle.

Although, the confidence demonstrated towards TIMBER MART by all those who will decide to apply to the present posting is appreciated, please take note that only the applicants selected to be offered an interview will be contacted.