Corporate Legal Assistant

CAPREIT; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Corporate Legal Assistant to provide exceptional administrative support to its Legal Department. This dynamic role involves managing calendars, coordinating meetings, and assisting with legal documentation and research. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication skills and attention to detail. Join a collaborative team that values diverse backgrounds and proactive problem-solving. This is a fantastic opportunity to contribute to significant legal projects and enhance your career in a supportive setting.

Qualifications

• 5-10 years of legal support experience required.
• Excellent communication and organizational skills are essential.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage calendars and schedule meetings for the Legal Department.
• Develop and maintain organized filing systems for easy document retrieval.
• Draft and review legal documents and correspondence.

Skills

Verbal and Written Communication

Attention to Detail

Organizational Skills

Analytical Skills

Client-Service Orientation

Multi-tasking

Education

Post-secondary diploma or certificate from a Law Clerk program

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Diligent Boards

Job description

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Title

Corporate Legal Assistant (*1 Year Contract*)

Reports To:

Senior Vice President, Legal & Corporate Secretary

Position Summary

The Corporate Legal Assistant to our SVP, Legal & Corporate Secretary provides superior administrative support and coordination to the members of our Legal Department. This role is primarily responsible for calendar management, email management, meeting preparation, legal administration and other administrative services and may include support and assistance for project management within those groups. The ideal candidate for this role should possess the ability to work well with people of diverse backgrounds and skills, manage time effectively, think strategically and act proactively to address potential challenges or opportunities within the department.

Responsibilities:

1. Manage calendar and schedule/reschedule all meetings and appointments for the SVP Legal and other members of the Legal Department, as required
2. Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents
3. Coordinate execution and notarization, if required, of various documents
4. Book boardrooms, prepare agendas, meeting material and meeting minutes
5. Prepare reports and correspondence
6. Respond to/screen telephone calls and emails
7. Handle all incoming/outgoing mail as well as mail to be sent out by courier
8. Coordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materials
9. Draft and review resolutions, termination notices, legal letters and other ancillary documents
10. Research and prepare memos on legal-related matters
11. Assist with continuous disclosure matters under applicable securities laws
12. Coordinate and execute acquisition/disposition related requests, including due diligence requirements
13. Provide support for property acquisitions and dispositions, financing and re-financing transactions and land development matters
14. Coordinate external counsel and/or other vendor/purchaser’s counsel to ensure timely closing of transactions
15. Prepare expense reports
16. Coordinate review and payment of invoices
17. Coordinate various department needs of the Legal Department
18. Organize team events to foster engagement amongst the Legal Department

Qualifications:

1. 5-10 years providing legal support
2. Prior experience working in a legal environment
3. Post-secondary diploma or certificate from a Law Clerk program (an asset)
4. Excellent verbal and written communication skills and strong attention to detail
5. Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Diligent Boards
6. Excellent organizational and scheduling skills
7. Strong analytical, critical thinking and creative thinking skills
8. Client-service oriented, including strong interpersonal and relationship building skills
9. Proven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the department
10. Ability to work in a team

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative and Legal