Legal Assistant (Real Property and Planning / Commercial Real Estate)

McCarthy Tétrault; Toronto; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Assistant specializing in Real Property and Planning / Commercial Real Estate. This role involves preparing legal documents, managing files, and providing essential support to lawyers and clients. The ideal candidate will possess a Legal Assistant diploma, have at least three years of experience in a professional environment, and demonstrate strong organizational and multitasking skills. Join a forward-thinking firm that values professional growth, diversity, and inclusion while offering a hybrid work environment and comprehensive benefits from day one.

Benefits

Day-one benefits including insurance

Wellness reimbursements

Technology reimbursements

Competitive pay

Generous time off

Opportunities for professional growth

Community involvement

Commitment to diversity and inclusion

Qualifications

• Minimum 3 years' experience in a professional services environment.
• Strong attention to detail and proofreading skills required.

Responsibilities

• Prepare and edit legal documents and correspondence.
• Manage files and organize paper/electronic records.
• Coordinate lawyer travel and client meetings.

Skills

Attention to Detail

Word Processing

Proofreading

Organizational Skills

Multitasking

Discretion and Confidentiality

Education

Legal Assistant Diploma

Certification in Related Field

Job description

Legal Assistant (Real Property and Planning / Commercial Real Estate)

Join to apply for the Legal Assistant (Real Property and Planning / Commercial Real Estate) role at McCarthy Tétrault

Legal Assistant (Real Property and Planning / Commercial Real Estate)

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Join to apply for the Legal Assistant (Real Property and Planning / Commercial Real Estate) role at McCarthy Tétrault

Job Description

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We embrace inclusion in all its forms and provide tools and opportunities for our people to develop to their full potential.

This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Legal Assistant (Real Property and Planning / Commercial Real Estate), you will be:

• Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, and other printed material through dictation, copy typing, or other instructions, in accordance with the requirements set by the practice group.
• Coordinating and dispersing tasks to resource groups such as Document Specialists, Administrative Clerks, Billing Assistants, ensuring timely completion.
• Proofreading documents for formatting, spelling, grammar, and clarity.

File and Time Management

• Managing files: opening, maintaining, and organizing paper/electronic files for easy reference.
• Collaborating with Records Management and Administrative Clerks to create and maintain client files.
• Updating calendars for lawyers, including meetings, appointments, and deadlines.

Lawyer / Client Support

• Coordinating lawyer travel arrangements, preparing itineraries and expense reports.
• Updating client contact information.
• Scheduling client meetings, booking rooms, and arranging catering or A/V equipment.

Mail, Fax, and Phone Reception Functions

• Handling incoming/outgoing mail and faxes, arranging courier services.
• Screening and directing calls, responding to inquiries, taking messages.

Financial and Administrative Functions

• Coordinating new client and matter openings (KYC).
• Collaborating with various functional teams.
• Providing backup support and working proactively within the team.

Other

• Participating in education opportunities to maintain and update skills.
• Performing additional duties as assigned.

Ideal Candidate Qualifications:

• Legal Assistant diploma or related certification.
• Minimum 3 years' experience, preferably in a professional services environment.
• Knowledge of legal terminology.
• Strong attention to detail, word processing, proofreading, and editing skills.
• Ability to work quickly and accurately under pressure.
• Excellent organizational and multitasking skills.
• Discretion and confidentiality.
• Flexibility to work occasional overtime.

Benefits and Culture:

• Day-one benefits including insurance, wellness, and technology reimbursements.
• Competitive pay, overtime, and generous time off.
• Opportunities for professional growth, feedback, and development.
• Community involvement and commitment to diversity and inclusion.

Application Process:

• External candidates: apply online.
• Internal candidates: apply via internal portal on Espresso.

We thank all applicants; only selected candidates will be contacted. McCarthy Tétrault is an equal opportunity employer committed to accessibility and inclusion. Please notify us of any accommodations needed during the recruitment process.