Immigration Coordinator

The Seaboard Transport Group; Dartmouth; On-site; CAD 52,000 - 68,000; Full time

Job summary

The Seaboard Transport Group is seeking an Immigration Coordinator to support employees with temporary work permits. You will manage documentation, coordinate cases, and monitor compliance with Canadian immigration rules in collaboration with HR and managers.

Responsibilities include maintaining files, generating reports, communicating requirements to employees, and escalating compliance risks to leadership while supporting process improvements.

Qualifications

• 2 years of experience in HR administration and/or Immigration administration.
• Experience supporting Canadian immigration programs (Provincial Nominee Program, Atlantic Immigration Program, Temporary Foreign Worker Program).
• Knowledge of Canadian immigration processes and employer obligations.

Responsibilities

• Immigration Case Coordination: Collect, organize, review, and maintain immigration documentation and records; track case progress; maintain accurate files.
• Compliance & Legislative Monitoring: Monitor work permit, visa, passport, and immigration document expiry dates; generate compliance reports.
• Employee & Manager Support: Serve as primary contact for immigration process questions; prepare communications; guide internal processes.
• Data Management & Reporting: Maintain immigration spreadsheets/HRIS; prepare reports on active cases, renewals, risks, expiries; conduct audits.
• Administrative Support: Prepare letters/forms, coordinate signatures, manage correspondence with employees, providers and government agencies; support process improvements.

Skills

Organizational skills

Documentation management

Attention to detail

Communication skills

Tracking & follow-up

Job description

Description

Join the Seaboard Armour Transportation & Logistics Team Today!

Position Overview:

The Immigration Coordinator provides administrative support for the organization's employees on temporary work permits. This role works directly with HR, managers and employees to ensure work permit, visa, and immigration-related processes are completed accurately, on time, and in compliance with applicable legislation to maintain eligibility to work status.

This position does not provide immigration legal advice and is not required to hold RCIC designation. The focus is on documentation management, case coordination, compliance monitoring, reporting, employee communications, and process administration.

Key Responsibilities

Immigration Case Coordination

• Collect, organize, review, and maintain immigration documentation and supporting records.
• Track case progress and ensure required documentation is received within established timelines.
• Maintain accurate case files and electronic records.

Compliance & Legislative Monitoring

• Monitor work permit, visa, passport, and immigration document expiry dates.
• Maintain immigration tracking systems and generate compliance reports.
• Escalate compliance risks and upcoming renewals to HR leadership.

Employee & Manager Support

• Serve as a primary point of contact for employees and managers regarding immigration process questions and status updates.
• Prepare employee communications regarding application requirements, timelines, and documentation requests.
• Provide guidance on internal immigration processes while referring legal questions to HR leadership

Data Management & Reporting

• Maintain immigration spreadsheets and HRIS records.
• Prepare regular reports on:
• Active immigration cases
• Upcoming renewals
• Compliance risks
• Work permit expiries
• Program metrics and service-level timelines
• Conduct audits of employee files and immigration records.

Administrative Support

• Prepare letters, employer forms, supporting documentation, and government submissions as directed.
• Coordinate signatures and approvals from leadership.
• Manage correspondence with employees, immigration providers, and government agencies.
• Support process improvements and documentation standardization initiatives.

What We're Looking For

Experience

• 2 years of experience in HR administration and/or Immigration administration
• Experience supporting the Provincial Nominee Program, Atlantic Immigration Program, Temporary Foreign Worker Program (TFWP)
• Knowledge of Canadian immigration processes and employer obligations.

What You Bring

Skills

• Exceptional organizational and document management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple files and competing deadlines.
• Strong verbal and written communication skills.
• Analytical mindset with strong tracking and follow-up skills.