HR Coordinator

Newcomer Women's Services Toronto; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Newcomer Women’s Services Toronto is seeking an HR Coordinator to provide administrative and recruitment support to our Human Resources team. Reporting to the HR manager, the coordinator will help with full cycle recruiting, scheduling, training, HRIS management and employee relations.

Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive.

Qualifications

• Bachelor’s degree in HR management or a related field.
• Minimum 2 years of recruitment/HR experience, preferably in the social services sector.
• Ability to maintain confidentiality.
• Experience with HRIS (Collage HR/ADP) or related HRIS.
• Excellent written and verbal communication skills.
• Tact and professionalism with confidential information and employee concerns.
• Strong time management and organizational skills with attention to detail.
• Proficiency in administrative duties such as communications, data entry, and record keeping.

Responsibilities

• Assist with full-cycle recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates.
• Conduct reference checks and prepare offer documents.
• Schedule and coordinate onboarding/offboarding assignments and training sessions.
• Compile and process employee documentation and records, and keep the employee database up to date.
• Research opportunities to continuously improve recruitment process in attracting talent to the organization.
• Facilitate new hire orientation.
• Group Benefit enrolment/off-boarding.
• Assist the HR manager with formulating policies, procedures, and changes, and communicate updates to employees.
• Maintain the departmental email account, responding to employee questions and complaints promptly.
• Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation.
• Provide support with reporting, surveys, audits and other projects as needed.
• Review accommodation requests and work with the Joint Health and Safety Committee and EEC.

Skills

Confidentiality

Excellent communication

Time management

Administrative duties

HRIS proficiency

Team player

Independent with minimal supervision

Adaptability

Education

Bachelor’s Degree in Human Resources Management or related field

Tools

Collage HR/ADP

Job description

Position Title

HR Coordinator

Location

100 Sheppard Avenue East, North York, ON, with the possibility of working at any of our other locations.

Vacancy

Existing

Vacancy Number

HR - 0002

Number of Opening

1

Classification

Temporary

Hours

Full -time, In- person, 35 hours per week, until March 31, 2027

Application Deadline

September 30, 2026, 11:59 EST

Salary

$50,000 - $60,000 CAD per year

About This Role

We are searching for a qualified HR coordinator to provide administrative and recruitment support to our Human Resources department. Reporting to the HR manager, the coordinator will help with full cycle recruiting, scheduling, training, HRIS management and employee relations. The coordinator will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR coordinator will be a key part of ensuring employee success and will have room to grow their career.

Objectives

• Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
• Provide administrative support to our entire HR department
• Serve as a reliable source of information for employees, promptly answering questions regarding benefits, vacation, etc
• Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
• Act as a liaison between the HR department and other employees
• Create policies and procedures that enhance our workplace environment

Responsibilities

• Assist with full cycle recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
• Conduct reference checks and prepare offer documents
• Schedule and coordinate onboarding/offboarding assignments and training sessions
• Compile and process employee documentation and records, and keep the employee database up to date
• Research opportunities to continuously improve recruitment process in attracting talent to the organization
• Facilitate new hire orientation
• Group Benefit enrolment/off-boarding
• Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
• Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
• Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation
• Provide support with reporting, surveys, audits and other projects as needed.
• Review accommodation request
• Work with the Joint Health and Safety Committee and EEC

Skills And Qualifications

• Bachelor’s Degree in Human Resources Management or related field
• Minimum 2 year(s) experience in recruitment/HR, preferably within the social services sector
• Ability to maintain confidentiality
• Experience with Collage HR/ADP or related HRIS
• Excellent communication skills, both written and verbal
• Tact and professionalism when it comes to handling confidential information and addressing employee concerns
• Exceptional time management, and planning skills, with the ability to manage multiple priorities and deliver results accurately and efficiently with a high attention to detail.
• Proficiency in administrative duties such as communications, data entry, and record keeping
• Demonstrated ability to work independently with sound judgment and proactively manage responsibilities with minimal supervision.
• Enthusiasm for working within a team environment
• Proficiency with technology and the ability to pick up new software easily

Preferred Qualifications

• Understanding of labor laws/ESA
• Experience working in a unionized environment and application of collective agreement

Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.

Note

Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.

Disclaimer

- Artificial Intelligence (AI) tools will not be used in the screening, evaluation or selection of candidates. All applications are reviewed and assessed by our hiring team.