Hybrid Proposal Coordinator – RFP Specialist

ISL; Burnaby; Hybrid; CAD 70,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model across WesternCanada

Employer-paid benefits including heath

Life Insurance and AD&D

RRSP with employer matching

Annual bonus incentives

Professional development opportunities

Parental leave top ups

Employee & Family Assistance Program

Mentorship program

Job summary

ISL is seeking a Proposal Coordinator to join our Western Canada offices, with flexibility for a hybrid work model. You will manage proposal timelines, coordinate cross-disciplinary teams, and ensure high-quality, client-focused submissions for transportation, municipal, and environmental projects.

The role requires at least 3 years in proposal coordination, strong MS Office skills, and the ability to coordinate multiple partners across complex RFPs.

Qualifications

• Minimum of 3 years of experience in proposal coordination where multiple partners were involved.
• Post secondary education in a relevant field, or relevant work experience.
• An indication of the scope and magnitude of Proposals you have worked on coordinating.
• Experience coordinating information needed for multiple proposals with varying complexity.
• Knowledgeable of the RFP process and proposal lifecycle. Understanding of municipal RFP processes is a definite asset.
• Detail oriented with the ability to proofread
• Curious demeanor with an ability to ask the right questions in a timely manner to successfully get results
• Strong knowledge and experience using Microsoft Office (Word, Excel, PowerPoint etc.)
• Adobe Creative Suite is considered a valuable asset, though not essential.
• Experience in an AEC related industry would be an asset.

Responsibilities

• Review RFPs, RFQs, etc. and provide high-level summaries to Technical Team.
• Prepare proposal documents, including planning and organization elements, by understanding specific requirements of each RFP/RFQ.
• Establish and manage proposal timelines by setting priorities and milestone dates for internal reviews, team meetings, approvals, and final client submission.
• Lead and facilitate proposal team meetings to align contributors, track progress, and resolve issues proactively.
• Coordinate proposal content development by identifying required sections and assigning responsibilities to technical writers, graphic designers, and corporate contributors.
• Ensure proposals adhere to editorial and brand standards and reflect a high level of professionalism and quality.
• Ensure standardized components of the proposal are kept up to date (CVs, project sheets, etc.).
• Proofread and format proposal drafts prior to sending.
• Collaborate with proposal/production team members in the final assembly and compilation of the submission.
• Perform quality control on the final document.
• Track and review proposal successes and failures and attend proposal debriefs, as required.

Skills

Proposal coordination

Microsoft Office

Communication skills

Team collaboration

Education

Post secondary education in a relevant field

Tools

Adobe Creative Suite

Job description

ISL is seeking a Proposal Coordinator to join our Western Canada offices, with flexibility for a hybrid work model. You will manage proposal timelines, coordinate cross-disciplinary teams, and ensure high-quality, client-focused submissions for transportation, municipal, and environmental projects.

The role requires at least 3 years in proposal coordination, strong MS Office skills, and the ability to coordinate multiple partners across complex RFPs.