Hybrid Legal Assistant

Cartel Inc.; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A leading company in the legal services sector is seeking a Legal Administrative Assistant specializing in litigation and corporate law. This position offers both onsite and remote work opportunities, requiring a detail-oriented professional with strong administrative skills and experience in real estate law. Responsibilities include document management, client interaction, and support for real estate transactions, ensuring effective communication within the team.

Benefits

Full Benefits After Probationary Period

Qualifications

• Experience in a law firm, particularly in real estate law.
• Proficiency in Microsoft Office and legal document preparation.
• Strong communication, organizational, and multitasking abilities.

Responsibilities

• Assist with client intake, legal document preparation, and support for real estate closings.
• Draft legal correspondence and manage files using LEAP.
• Liaise with clients and legal professionals for effective communication.

Skills

Administrative Experience

Communication Skills

Organizational Skills

Multitasking Skills

Tools

Microsoft Office

LEAP

QuickBooks

Document Management Tools (OneDrive, Dropbox)

Job description

1 week ago Be among the first 25 applicants

Legal Administrative Assistant – Litigation and Corporate (Hybrid – 3 Days Onsite)

Location: Downtown Toronto | Type: Full-time, Permanent

We are seeking a detail-oriented and proactive Legal Administrative Assistant to support our client's busy legal team, with a preference for candidates experienced in residential and commercial real estate transactions. This role supports both legal professionals and administrative functions, including light accounting and client communications.

Key Responsibilities:

• Assist with client intake, engagement letters, and document preparation
• Support real estate closings: prepare and organize closing documents, draft reporting letters, manage escrow documentation, and handle post-closing organization
• Draft and format legal correspondence and documents, including Wills and Powers of Attorney
• Maintain and organize files using LEAP; manage calendars, emails, and scheduling in Outlook
• Act as a liaison between clients and lawyers, ensuring timely follow-up and clear communication
• Assist with trust deposits, invoicing, audit responses, and reconciliation tasks using Teraview and QuickBooks
• Prepare court documents and liaise with courts or tribunals as needed

What We’re Looking For:

• Strong administrative experience in a law firm, ideally with real estate law exposure
• Proficiency with Microsoft Office, LEAP, QuickBooks, and document management tools like OneDrive or Dropbox
• Excellent communication, organizational, and multitasking skills
• Ability to work independently, take initiative, and manage shifting priorities
• Hybrid model: 3 days per week in-office (downtown Toronto), 2 days remote
• Full benefits after probationary period

If you're ready to advance your career in insurance litigation, submit your confidential CV today to [e-mail].

Contact:

First Canadian Place, Suite 2550

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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